Finance Controller

Plan International

Jakarta, Indonesia

Experience: 5 to 10 Years

Skill Required: Accounts and Finance

Plan International is an independent development and humanitarian organization that advances children’s rights and equality for girls. In Indonesia, Plan International operates since 1969, and in 2017 Yayasan Plan International Indonesia (Plan Indonesia) was established as national entity of Plan International in Indonesia. Plan Indonesia is currently implementing its Country Strategy 4 (CS 4) covering fiscal year 2018 to 2022, where the country purpose is in line with the global Plan International’s Purpose “to advance children rights and equality for girls”. Our ambition is to enable at least 1 million girls and young women to learn (gain skills for work), lead (empower to take action on issues that matter to them), decide (have control over their own lives and bodies) and thrive (grow healthy and protected from violence). It means that we will take actions to identify and facilitate the removal of obstacles that prevent children, especially girls, and young women from enjoying their rights and participating fully in Indonesian society. This goal will be achieved by implementing quality programmes and projects as well as influencing decision makers and key stakeholders to make the required changes. From July 2022, Plan Indonesia starting to implement its country strategy 5 (CS5) that cover fiscal year 2023-2027.

Role Purpose

Finance Controller responsible to provide efficient and effective support to the CO and country’s accounting, treasury, financial and internal control practices/ systems, the maintenance of financial records and the preparation of financial reports to our stakeholders both internal and external.

Dimensions of the Role

  • Finance Controller will provide permanent support to in – country Finance teams in order to improve overall transparency and accountability in YPII’s external financial reporting.

These includes:

  • Oversees the functions of accounting and ensures records are kept properly.
  • Improving and streamlining the accounting system and its operations.
  • Ensuring compliance with regulation.

Accountabilities

System, Accounting & Treasury

  • Perform and review accurate postings in the corporate financial system, SAP (later will be transitioned to Microsoft Dynamic 365), and ensure monthly exports are submitted timely.
  • Manage general ledgers and cash management processes.
  • Ensure schedule for all balance sheet items are reconciled on timely basis and those reconciliations and trial balances are reviewed with CFM.
  • Monitor and ensure inter-company accounts cleared before month end. 
  • Follow up the monthly GL close and ensure the closing is compliance with the timetable set up by GH.
  • Supervise all country office bank relations and bank account activities including negotiation of fees, interest and currency exchange rates.
  • Keep and update bank details and bank accounts signatories for the country.
  • Oversee the timely preparation, review and approval of all monthly bank account and cash reconciliations.
  • Prepare monthly cash flow based on forecasts and develop a plan to minimize exposure to currency gains and losses.
  • Supervise the preparation of Cash Transfer Requests to GH and ensures that appropriate bank balances are maintained to facilitate grant implementation.
  • Maintain and improve finance’s document filling system both hard and soft copy and liaise with storage/warehouse company for effective and efficient document keeping and retrieval.

Financial Reporting and Analysis

  • Perform monthly end closure processes, including cleaning open items in SAP and reconciled AP, AR, and Accruals.
  • Prepare balance sheet, trail balance, bank target balance and bank reconciliations report on monthly basis.
  • Prepare regulatory reporting required by the GOI (statutory audit and tax filling).
  • Prepare Year-End Packs and Schedules and ensure timely submission as per Global’s timetable.

Internal Financial Controls

  • Ensure appropriate financial controls processes, procedures and systems are in place and adhered to YPII’s rules and regulations.
  • Analyse the Trial Balance accounts and ensure that the balance sheet, income and expense accounts are properly coded.
  • Validate and make sure that balance sheet accounts such as advances and payables are up-to-date and cleared on time. Follow up justification for significant cash balances.
  • Work closely with CFM and auditors on financial reviews and year-end audits;
  • Follow up finance-related audit actions for the Country Office.

Tax Compliance

  • Preparing tax payments for state treasury.
  • Estimating and tracking tax returns.
  • Completing regular (quarterly and annual) tax reports.
  • Organize and update the YPII’s financial statements as required.
  • Liaising with the Tax Office and other regulatory bodies when required.
  • Manage the distribution of e-Bupot of vendors and consultant on time.
  • Ensure full compliance with local regulatory and tax legislation in respect of financial matters.

Statutory Audit Compliance

  • Ensure full compliance with statutory audit report.
  • Lead statutory audit processes by ensuring all supporting document required are available and updated; and liaise with external auditor on all questions that may arise during audit processes.

Training and Staff Management

  • Develop, coach and motivate a high performing finance control team.
  • Ensure comprehensive and constructive performance reviews are completed on a timely basis and facilitate discussion of performance and career options within his/her team with CFM.
  • Support CFM to oversee training and technical support to country program, logistics and administrative staff for skills improvement in the areas of accounting, reporting and internal control.

Other Tasks

  • Ensure appropriate financial controls processes, procedures and systems are in place and adhered to in the Country Office.
  • Ensure management of financial documents filling system efficient and complete. 
  • Be a focal person in Country’s Common Framework Audit (CFA) exercise.
  • Perform other related duties as requested by CFM.

Key relationships

Internal relationship

  • Finance Project: Coordination and collaboration related with project management on finance, accounting, reporting, and internal control procedure.
  • Program and Project Manager: Coordination and collaboration related with project management on finance, budgeting, reporting and internal control procedure.
  • People and Culture Manager: Coordination and collaboration related with HR administration & HR activities (Payroll, tax compliance PPH-21, Schedule C24 Report).
  • Risk and Compliance Manager: Coordination on internal control and audit planning.
  • External relationship
  • Banks: Coordination on banking arrangement (updated threshold and bank facilities), transaction processes, and audit requirement.
  • Insurance company: Coordination on pension fund management.
  • Tax agency: Coordination on tax reporting required for the organization.
  • Tax consultant: Coordination on tax compliance
  • External auditor: Coordination on annual statutory audit process.

Technical expertise, skills and knowledge

  • Bachelor’s degree in Accounting or Finance
  • At least 5 years’ relevant post qualification experience with supervisory experience.
  • Working knowledge of written and spoken English.
  • In depth knowledge of financial systems, financial management and reporting.
  • Proficient in computer skills and use of relevant software and other applications, e.g. word-processing, spreadsheet, database, web-based system.
  • SAP and Microsoft Dynamic 365 experience would be preferable.
  • Strong management skills
  • Analytical thinking
  • Communication skills, appropriate to the audience
  • Problem solving
  • Ability to work in a multidisciplinary and multicultural environment

Desirable

  • Professional certificate in accounting such as CPA.
  • Have tax certification/skills.
  • Good training and coaching abilities.
  • Strong team-building and motivational skills.
  • Strong negotiating, facilitating and influencing skills.

Source: https://jobs.plan-international.org/job/Jakarta-Finance-Controller/853598601/