Finance Coordinator

Danish Refugee Council

Tbilisi, Georgia

Experience: 5 to 10 Years

Skill Required: Accounts and Finance

DRC is looking to recruit an experienced, highly qualified, and enthusiastic professional for finance unit in Georgia. The Finance Coordinator will ensure smooth, effective, and efficient operations in finance.

The Finance Coordinator will undertake the following tasks outlined below:

Tasks and Responsibilities:

Support

Support the development and implementation of financial management capacity building of regional and field office staff:

  • Introduction of DRC new financial manuals policies and guidelines in the form of PPA presentations or online meetings.
  • Provide technical support related to DRC Dynamics Project Management & Accounting and Financial modules and communicate any updates among respective staff.

   Financial Management

  • In close cooperation with respective managers, reinforce existing procedures and systems for financial management and control in compliance with DRC guidelines and donor requirements.
  • Contribute to the development of budget proposals.
  • Monitor expenses and ensure the funds are treated in line with the budget.
  • Support timely delivery of quality financial reports to donors and internal reports to colleagues and HQ.
  • Ensure compliance with relevant country specific statutory requirements such as tax, pension fund and other levies.
  • Prepare and submit statutory reports such as pension fund, income tax, VAT return, etc.
  • Ensure proper control of Month End Processes such as monthly monitoring and reconciliation of balance accounts, advances and expense reports, bank and cash reconciliation in DRC Dynamics.
  • Perform shared cost allocation procedures at the end of each month in DRC Dynamics.
  • Preparation of internal tools - BASs and BFUs for monitoring of expediters vs budgets and identifying gaps on a monthly basis.
  • Ensure thorough and effective budgetary control in the country programmes.
  • Liaise with relevant Managers on key financial issues for all programmes in the country, including co-funding, financial reporting, key variances and any remedial action.
  • Collect cash forecasts from all Program Managers and request funds in a timely manner.
  • Maintain a continuous overview of funding levels and pay particular attention to shared support costs, including staff salaries.
  • Act as a focal point of external and internal audit and ensure submission of all required documentation for financial audits in cooperation with Coordination staff and HQ.
  • Prepare for local audits.
  • Act as timesheet focal point.
  • Ensure financial management of local partners - Check financial reports and vouchers against expenditure lists received from local partners and approve the reports, conduct financial capacity building training for local partners.
  • Ensure all payments are made in accordance with DRC regulations and applicable local legislation.
  • Ensure all expenses are registered in DRC Dynamics in a timely manner and with high level of accuracy.
  • Act as a focal point for monthly logbook control and fuel cost allocation to projects for Georgia Proper.
  • Ensure all bank and cash statements are reconciled with high level of accuracy and in accordance with DRC’s month end closure timeline.

About you:

  • To succeed in this role, we expect the candidate to be a leader and a supportive and collaborative colleague.  We are looking for an individual who has worked in multinational and multicultural environments and can embrace and promote our culture of Diversity and Inclusion.  

Moreover, we also expect the following:

  • A university degree in Finance, Economics, Business Administration or Management, or another relevant field is required.
  • A minimum 5 years of experience in a similar role.
  • Experience in NGO sector is desirable.
  • Full professional fluency in English and Georgian languages.
  • Excellent Computer Skills and an advanced proficiency in Excel are required.
  • Experience of working in ERP systems would be advantage.

Source: https://job.drc.ngo/jobs/job?id=170621