DRC is preparing for a multi-year humanitarian project which will be implemented through a Consortium of (I)NGOs in the Kigoma region of Tanzania. DRC is looking for a Finance Coordinator Consortium (open to Tanzanian nationals only) who will be responsible for the overall financial management of the Consortium budget, the day-to-day routine financial duties, review of budget/budget modifications and is the lead finance focal point for the Project Management Unit and acts as Technical Finance focal point for all Consortium partners Finance focal points.
Main Responsibilities:
Working with the Consortium Partnership Coordinator, lead on assessing partner finance capacity and the development and delivery of finance capacity strengthening initiatives.
Along with financial capacity strengthening initiatives to provide technical assistance to Consortium members as necessary to achieve and maintain high standards of compliance.
Ensure the proper systems (process and tools) for monitoring the compliance for the Consortium and members are set up during the planning, implementation and close-out stage of the project.
Monitor the financial aspects of Consortium and Implementing Partners in line with donor requirements and partnerships’ agreed policies and procedures with support from the Country Finance Managers.
Ensure timely disbursement of funding to Consortium members/implementing partner according to instalment plans.
Ensure accurate and timely recording and posting of monthly Consortium members/implementing partner expenses are done in DYN.
Follow up with partner/Consortium members for reimbursement of any unspent funds.
Ensure consortium partner’s compliance with relevant country statutory and other financial obligations such as taxes and statutory returns.
Ensure all consortium required documentation for financial audits is in place.
Ensure that financial, logistics and HR management systems and records from all the Consortium and members are complete, adequate in order to identify and protect the assets and interest of the partnerships.
Undertake regular compliance visits to assess the compliance of financial, HR and logistics systems of Consortium and Implementing Partners and put forward recommendations for improvements where appropriate with support from Support Services Departments.
Overseeing financial progress against agreed targets of the project, including monitoring of finance capacity strengthening initiatives targets among Consortium and Implementing Partners.
Ensure that Consortium and members finance reports are thoroughly reviewed in coordination with the level of risk assessed and in accordance with DRC and the donor financial guidelines.
Check the maintenance of a good filing system for all financial and accounting deliverables to ensure ease of access during internal/external audit.
Oversight of financial and administrative management of the programme overall (including liaison at Regional level, Country level and Consortium and Implementing Partners) ensuring compliance with DRC and the donor rules and regulations.
Organizing and leading monthly BFU/TDL reviews meeting and monitor actual spending and advise Programme and Finance teams at Country Office level and Consortium and Implementing Partners Finance team on financial issues (overspends, underspends, compliance issues, clearing of outstanding advances etc.).
Preparing budget modifications where needed in collaboration with Programme and Finance teams and Consortium and Implementing Partners relevant focal points.
Minimizing financial risks by ensuring that partnership (implementing and consortium) members’ financial policies and procedures are strictly adhered to through predefined effective internal control systems.
Ensure completeness, accuracy and validity of information regarding the payment documents before payments are done, including salary and share cost allocation.
Ensuring the implementation of recommendations raised through internal and external audits, compliance audits, financial strengthening initiatives etc.
Coordination with consortium members and/or with NGO Liaison bodies to obtain relevant local tax laws/requirements and ensure all partners comply. This includes obtaining tax exemptions (i.e. Value Added Tax [VAT]) letters on a yearly basis where needed.
Coordination with the procurement and logistics departments of Implementing/Consortium members to ensure the relevant taxes (if applicable) are indicated in all supplier documentation and paid to the relevant departments in a timely manner.
Providing financial management support for the close-out process and external audit process.
Qualifications And Experience
Minimum 5 years of practical experience in financial management
Proven experience in managing large budgets.
Competence in providing technical guidance and training.
Proven experience in working with national partners, local/government authorities.
Working experience with relevant donors (e.g. UNHCR, ECHO, WFP, FCDO or BPRM guidelines)
Education
Master's degree in finance/accounting or business administration.
