Finance Coordinators

Norwegian Refugee Council, Kampala, Uganda

Skill Required:, Finance and Accounts
Preferred Experience: 
3 Years
Closing Date for Applications: 
19th January, 2020


Job Description

The purpose of the Finance Coordinator is responsible for the coordination of financial matters for the NRC Uganda Country Office or Kampala-South West Area Office. One position reports to the Finance Manager while the other reports to the Area Manager.

Duties and responsibilities

  • Ensure timely posting in Agresso; daily/ weekly, adhering to monthly accounts closure deadline
  • Prepare and analyze the Balance Accounts Reconciliation (eBRS) and submit to the FM before 8th monthly.
  • Follow up on aging accounts; Advances, accruals, receivables and payables, throughout the month, before month end closure exercise. Immediately involve the AM/FM where necessary.
  • Frequently check for proper use of chart of accounts and make proper adjustments.
  • Timely verification of payment vouchers
  • Ensure proper filing of all financial documents in both hardcopy and online.
  • Consolidate and submit the monthly cash forecast to the FM by 12th of each month
  • Participate in the preparation of the master support budget. As well as support line manager’s/ budget holders in budget preparation, monitoring & financial procedures.
  •  Undertake finance training of all staff and capacity building of subordinates
  • Ensure timely transfer of funds to all field office(s).
  • Ensure cash and bank accounts are managed & reconciled according to NRC policy and procedures.
  • Ensure for all payments, correct documentation is attached, logistics and financial procedures respected, project/account code correct, and the authorization of payments is in line with NRC UG authorization table
  • Conduct performance management of the finance team
  • Review payroll before monthly salaries payment and clear any outstanding issues timely.
  • Ensure verification of all payments by FM including payroll and share monthly salary allocation.
  • Follow up with HR and individual staff for monthly timesheets. Ensure they are verified/ signed and uploaded accordingly.
  • Ensure safe and cashbox secured and routines of control are in place
  • Ensure Taxes, NSSF and others are paid and filed within the stipulated timelines
  • Participate in the bid committee
  • Review and verification of purchase requisition, purchase order, waiver/ note for file
  • Ensure up to date financial records including; authorization table, local financial handbook and others. Update staff on any changes thereof.
  • Make field visits where/when possible and report to the line manager on any matters arising from the visits
  • Accountable for the exercise of securing backlog and maintain completed electronic/ online supporting documentation as per NRC regulations.
  • Share 1560 vouchers and supporting documents with other country offices in the region, monthly

Qualifications

  • Minimum of five years’ experience from working as a Finance Coordinator in a humanitarian or recovery context; a professional finance qualification is desirable
  • CPA 3 qualification is added advantage
  • Knowledge of Agresso is an added advantage
  • Previous experience from working in complex and volatile contexts
  • Documented results related to the position’s responsibilities
  • Knowledge about own leadership skills/profile
  • Fluency in English, both written and verbal

Personal qualities

  • Knowledge of the Auditing
  • Knowledge in financial reporting systems in donor funded work and working with multiple donors including UNHCR, UNICEF, SIDA, ECHO, NMFA, etc
  • Excellent interpersonal, written and verbal communication skills
  • Strict attention to policy and practice detail
  • Very strong financial analysis skills
  • High integrity and confidentiality
  • Ability to work under pressure and meet deadlines
  • Good cultural awareness and sensitivity
  • Ability to function independently and as a work team leader/facilitator
  • Excellent computer skills with hands on experience on computerized accounting systems; and Microsoft Excel, Word and PowerPoint

Source:https://255038823.webcruiter.no/Main/Recruit/Public/4173047969?language=EN&link_source_id=0


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