ROLE PURPOSE:

The Finance Assistant has responsibility to support Payments, receipts and disbursement of funds. He/she will provide support to the finance unit.

KEY AREAS OF ACCOUNTABILITY:

Fund Disbursement

• Writing of Cheques as approved by relevant budget holders
• Maintain proper filing and easy retrieval of finance documentation
• Perform Bank related activities (Pick up Bank Statements, collect office running cash, etc….)
• Conduct weekly and month end cash counts
• Payment of participants and other SCI cash payments in and out of the office
• Update daily Cash GLACOS and reconcile  cash and book balances
• Upload Bank transfers online on OMNI platform

Cash Flow

• Maintain petty cash with strong supervision from the finance Coordinator
• Update & maintain manual cash book
• Maintain optimum cash balances and advises the Finance Coordinator for cash replenishment(including emergencies)

Financial Information and other support functions

• Assist during audit to retrieve all relevant documents for audit exercise
• Assist others requiring information on transactions to retrieve relevant payment vouchers and documentation for their use

System Administration

• Registration of all paid invoices on Agresso on a daily basis
•  Single Account Reconciliation
• Weekly cash Reconciliation
• Archiving

Others

• Preparing Tax, NHF, and pension payment schedules and cheques to be remitted to the Tax authorities and the  various pensions’ administrators and remitting same on a timely basis
• Ensure all documents are filed and stamped “PAID”
• Participate in due diligence process
• Any other duties as assigned by the supervisor or line manager

WORKING RELATIONSHIPS

• Internal: Finance Staff/Program Staff/Support Staff/Signatories
• External: Vendors/Consultants

QUALIFICATIONS AND EXPERIENCE:

Essential

• Bachelor’s Degree in Accounting, Finance, HND or its equivalent.
• Ability to work under pressure.
• Experience in computerized and accounting systems.
• Honesty

Source:https://stcuk.taleo.net/careersection/ex/jobdetail.ftl?job=200007A9