Danish Refugee Council, one of the world’s leading humanitarian NGOs, is currently looking for a highly qualified Finance Manager to join the Tunisia Coodination office.
About the job:
Under the supervision of the Head of Support Services, the Finance Manager will ensure that all financial functions in the DRC/DDG Libya Country Operations including accounting, payments and banking, payroll, budgeting, financial reporting and grant financial management and compliance are adhered effectively and in a timely manner. The Finance Manager ensures compliance with donor regulations as well as DRC/DDG’s internal policies and procedures and provides support to the program management teams as required. Your main duties and responsibilities will be:
People Management:
Lead and manage the finance team (including people planning, performance, well-being and development)
Support the development and implementation of financial management capacity building of staff
Accounting and Reporting:
As a super user for DRC Dynamics, oversee the finance functionalities in DRC Dynamics and update all staff on new developments.
Oversee and manage daily accounting and finance functions including the timely recording of transactions, cash management, banking, payroll, receivables, payables and timely updating in DRC Dynamics and ensuring that Month end process is complied.
Supervise the maintenance of banking relations and monitor country cash flow requirements to ensure the smooth implementation of DRC programs.
Plan and maintain oversight of co-funding requirements and share overview with HoSS on quarterly basis.
Oversee Accounting compliance and documents archiving for Tunisia operation according to DRC requirements.
Coordinate with Finance/HR staff to ensure timely payment of staff salaries.
Oversight over Country Finance DRC Dynamics system and schedule training required.
Oversee and clearance of donor financial reports for HQ review and ensure timely submission to the donors, ensuring quality of the reports.
Provide monthly management reports which will include expenditures by project, sub grantee or Partners’ reporting and other financial information, in a timely and accurate manner and any other report as requested by SMT.
Oversight over partners’ financial reporting and compliance and schedule additional technical assistance to partners to be carried out by partnership Specialist and Finance Officer.
Budget, Financial Management and Control:
Ensure that financial-related information is accurate and is well maintained. This includes an overall planning, budget and control of expenditures for shared operational costs, but also coordination of budgeting and expenditure related to programme implementation.
Implement relevant financial control tools within the country programme.
Develop budgets for new project proposals and budget revision in collaboration with the AM and Program Managers.
Preparation and coding of new budgets and updating the DRC Dynamics.
Update (Monthly) Master budgets in collaboration with the Area Manager and ensure annual and quarterly cost allocation schedules are in place.
Support to ensure monthly Country BFU template is updated with forecasts for all projects with the assistance of Area Manager/Program Managers
Other Finance Administrative Support:
Support audits (in-country, external), coordinate with area offices/HQ and Risk and Compliance Coordinator to ensure samples are availed in time.
With support of Country Finance staff, assess the needs and identify issues/gaps in Area Finance office/staff and prioritize timely practical actions to respond to particular financial issues.
Develop technical skills of finance staff through on-job technical advice, coaching and mentoring of finance team.
With support of Country Finance Coordinators and Specialists, perform regular internal Finance Reviews (As per DRC Operations Handbook) and reviews as required to ensure compliance with DRC and donor requirements.
Provide Technical support to Area Finance Teams and other program staff as and when required as “Technical Focal Point” for Finance department.
Follow up on new procedures and guidelines designated in circulars from Country Director/Head of Support Service/Regional Office and HQ.
Support Head of Support Service to identify the gaps in Finance policies to Develop local office policies and procedures and provide training for all issues related to local financial matters.
Any other tasks as assigned by the supervisor.
Local Tax management:
Coordinate with Country/Area Finance, HR/Admin staff and/or with NGO Liaison bodies to obtain relevant local tax laws/requirements and ensure DRC follows the same.
Coordinate with HR department to ensure all taxes related to staff salaries are paid on timely manner to the relevant departments. This included taxes for Expatriate salaries, where applicable.
Coordinate with the Procurement and Logistics department to ensure the relevant taxes (if applicable) are indicated in all supplier documentation and paid to the relevant departments on timely manner.
Keep the HoSS and Head of HR/Admin informed of the latest developments on tax issues.
About you:
To be successful in this role we expect you to have at least five year’s work experience in the field of finance/accounting/ in an NGO or the commercial sector, INGO or UN experience is preferred. Moreover, we also expect the following:
Required:
University degree in Finance/Accounting/Commerce/Business Administration
A minimum of three years’ managerial experience
Hands-on experience/skills in MS Excel (experience in working with formulas)
Experience in preparation of Donor budget and reporting.
Strong interpersonal and communications skills with a proven ability to work with a wide range of managers and staff members
Good facilitation skills, coaching skills
Good attention to detail and ability to work under time pressure
