Finance Manager

Management Systems International, Mali

Skill Required:, Finance and Accounts
Preferred Experience: 
3 to 10 Years
Closing Date for Applications: 
20th April, 2018

Job Description

This employee will provide logistical, administrative and financial support to the project team. In addition to maintaining personnel and financial files in good order, s/he will produce regular and ad hoc reports on the status of employees, leave balances, bank account balances, and cumulative expenditures. S/he will ensure that Government of Mali (GOM) employment, financial, and tax reporting regulations are satisfied, as well as ensuring the compliance of procurement and hiring actions with USAID regulations. S/he will help organize workshops, trainings and other project activities.


  • Manage all administrative systems and procedures necessary for the implementation of technical and administrative activities related to the project.
  • Maintain project bookkeeping in the QuickBooks accounting platform and coordinate with HQ as needed.
  • Reconcile local bank account on weekly basis and provide the relevant documents to HQ.
  • Execute and coordinate administrative tasks and ensure overall compliance with MSI, USAID, and GOM policies and procedures by all staff.
  • Maintain electronic and physical files in an organized and up-to-date manner.
  • Prepare documents and correspondence related to staff and other administrative processes,
  • Manage field office accounts in order to ensure accurate, timely, and reliable financial statements.
  • Provide administrative support to program team.
  • Produce accounting and financial reports requested by MSI HQ.
  • Track the local budget, as guided by the HQ project manager.
  • Monitor balance of available and prepare fund transfers as needed.
  • Prepare “Check Request Forms.”
  • Prepare financial statements along with the respective supporting documentation, such as explanatory notes, as requested by the tax and audit administration of the GOM.
  • Generate official documentation to support balances and declarations to be presented.
  • Prepare checks for payments to local vendors and workshop participants.
  • Maintain constant communication with the administrative team regarding management and accessibility of all financial resources in order to comply with established regulations.
  • Travel to target districts to assist with financial aspects of field activities.


  • Bachelor’s degree in accounting or related field preferred.
  • English capability, both written and verbal.
  • Strong computer skills, including mastery of excel, Microsoft word, and Outlook
  • Working knowledge of Quickbooks accounting software.
  • Prior experience with USAID programs preferred.
  • Excellent understanding of Mali employment laws, tax withholding requirements, and generally accepted accounting principles.
  • Understanding of organizational registration process.


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