Finance Officer

International Federation of Red Cross and Red Crescent Societies, Trinidad and Tobago

Skill Required:, Finance and Accounts
Preferred Experience: 
3 Years
Closing Date for Applications: 
21st May, 2021


Job Description

Job Purpose

This post is responsible for the performance of accounting and clerical duties related to the efficient maintenance and processing of accounts payable transactions, maintenance of quality supplier and vendor relationships, and the validation and processing of payroll for all local delegation staff. The post holder is responsible for the implementation of efficient and diligent financial practices under Federation and IFRS guidelines. The post holder will also be responsible for assisting with maintenance of a strong internal control environment.

Job Duties and Responsibilities

  • Account payable
  • Maintain and process accounts payable transaction data, including supplier invoices, credit notes, checking of account coding, supporting documentation and appropriate authorisations. Ensure timely follow up of queries
  • Perform diligence check to a new supplier and request the creation of the supplier code
  • Clarify any unusual or questionable invoice items or prices
  •  Record all invoices into the system with the correct date and the correct general ledger accounts by analysing the expenses of those invoices
  • Revise the invoices due date to submit for payment twice a week, to identify potential delays in the approval of the invoices and follow up with the respective approver/validator
  • Verify invoices with the supplier’s contract before preparing the payment proposal
  • Record all invoices which are entitled to the tax exemption process for the VAT
  • Respond to external supplier queries linked with invoices and Accounts Payable and take necessary action to resolve issues
  • Revise and reconcile the suppliers account (2001) once a week, to ensure that all invoices sent for payment were effectively paid
  • Reconcile accounts payable transactions on monthly basis
  • Provide technical support and advice to colleagues for internal queries relating to supplier accounts, invoices, and accounts payable and take action to resolve issues
  • Fcast the invoice plan for next payment cycle
  • Maintain scanned copies of invoices, supporting documentations or correspondence necessary for files Payroll
  • Prepare, check, and ensure completeness and accuracy of payroll proposals. Reconcile the statutory contributions to be remitted
  • Prepare the payroll file for approval for the Jamaica Office. Completes the finding of the Jamaica office payroll each month
  • Book to the in-tray payroll transactions per employee in accordance with the staff project allocations
  • Prepare corrections to staff allocations as needed
  • Liaise with Jamaica Red Cross for payroll remittance supporting documentation Identify and reconcile any discrepancies related to payroll Month End Closing
  • Perform month end close tasks in accordance with the established checklist to support the Finance and Administration Manager in the closing of each month
  •  Follow up with all routine suppliers/vendors for unreceived invoices and ensure that the related invoices are booked
  • Prepare analysis of the chart of accounts based on the expenditures correctly
  • Prepare and verify all reconciliation have been done every month. Assist in the preparation of the monthly binders Other Tasks
  • Stay abreast of legislative, regulatory, and organizational changes
  • Understands and manage appropriate Federation procedures and policies
  • Assists in the case of long- term vacancies, absence or illness to support business continuity
  • Be prepared to assist during emergency operations
  • Be prepared to deliver training to finance and non-finance staff (if it is required)

Education

  • Bachelor’s Degree in Accounting or ACCA Level 3 or Higher

Experience

  • At least 3 years’ experience in Accounts Payable- Required At least 2 years of field experience in a humanitarian organisation- Preferred Experience managing and supporting staff Experience working with the Red Cross / Red Crescent-Preferred

Knowledge, skills and languages

  • Self-supported in computing systems (e.g. accounting software package and MS Office)
  • Excellent communication skills
  • Good analytical skills and solution focused person
  • Time management skills
  • Training and mentoring skills Languages
  • Fluently spoken and written English Fluently spoken and written English- Required Good command of another IFRC official language (French, Spanish or Arabic)-Preferred

Source:https://www.ifrc.org/en/who-we-are/working-with-us/current-vacancies/job-description/?nPostingTargetId=78515&id=QPFFK026203F3VBQB79LO793E&LG=UK&langua...


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