Finance Officer

Center for International Forestry Research

rwanda, Rwanda

Experience: 5 to 10 Years

Skill Required: Accounts and Finance

The Country Finance Officer will be responsible for providing support, monitoring, and reporting for Rwanda based projects; supervising the financial resources in the office and offering administration support as required in liaison with the finance and administration officer.
Duties and responsibilities:

  • Prepare donor financial reports in accordance with donor agreements.
  • Prepare budgets for existing and upcoming projects/proposals for the country office.
  • Monitor project budgets to ensure expenditure is within grant agreements.
  • Generate budget Vs Actual reports for review by the budget unit.
  • Monitor Budget and Actual Expenses of grants.
  • Coordinate with donors, collaborators, project leaders and scientists to clarify financial issues and give update on the financial and budget status of the project.
  • Review and verify expenditures of projects to ensure adherence to budgetary and donor requirements.
  • Ensure that reports to donors are submitted on time.
  • Coordinate audit of projects.
  • Assist with coordination and attend entry and exit meetings on audit of projects for grants managed.
  • Key resource on queries from the external auditors. 
  • Assist in reviewing the draft audit report and provide draft management responses for approval by finance manager – grants.
  • Review partner audit report in relation to project requirements.
  • Posting of liquidations and review of financial reports including liaising with PMU to ensure partners are paid.

General Accounting:

  • Support in the year-end audits.
  • Ensure bank confirmations, bank statements and support documents are shared with auditors on a timely basis.
  • Follow up and ensure internal audit recommendations are implemented and adhered to.
  • Maintaining petty cash and bank accounts.
  • Ensure there’s sufficient funds in the bank accounts for smooth running of the country office.
  • Monitor funds requests for the different projects and prepare funds transfer from HQ.
  • Supervise payroll management.
  • Ensure the payroll is prepared and payment done on a timely basis. And statutory deductions paid on time.
  • Submission of Reconciliation's and Payables Accounting.
  • Perform bank accounts, petty cash, staff accounts, accounts payable and accounts receivables re-conciliations.
  • Preparation of monthly bank re-conciliations on the due date.
  • Check and verify all financial transactions, review payment requests, purchase orders and contracts for accuracy and integrity before approval by supervisor.
  • Assist with processing payments for Rwanda country office including processing advances, ensuring suppliers are paid on time, matching invoices in the system and ensuring other payables are processed on time.
  • Others
  • Manage CIFOR-ICRAF assets and maintain an accurate asset register.

Requirements:

  •  Bachelors’ degree in Finance/Accounting/Economics.
  • 7 years of experience.
  • Be a Certified Public Accountant in Rwanda recognized by the relevant body.
  • Proficiency in MS office, accounting software – UNIT4 Business World (Agresso)would be an added advantage.
  • Fluent in English.

Source: https://www.cifor.org/career/206844000020782083/country-finance-officer-rwanda