Job holder typically report to the Head of Support Services. They operate as part of a finance team in a CO or RB, providing general financial support. Depending on the size and needs of the office or unit, the job may cover all aspects of finance, budget, and administration, or it may emphasize finance or more of these aspects. Job holder at this level operate with minimal supervision, and provide guidance to junior staff to ensure that operation and project objectives are achieved. They are heavily involved in day-to-day activities and analytical work, and provide advice on less complex issues, applying rules and regulations and expertise in making determinations and recommendations across a range of activities.
To support the stewardship of WFP’s resources, monitoring budgets, forecasting, analysing, reporting and providing core administrative support to enable effective management of funds, and ensure assistance to beneficiaries is undertaken in the most efficient and effective way possible.
KEY ACCOUNTABILITIES (not all-inclusive)
- Support corporate finance and resource management strategies and programme initiatives using finance and resource management expertise.
- Analyse and report on key data for financial status and outcomes of projects in accordance with corporate guidelines
- Perform bank reconciliations, clearance of receivables, overall cash management and monthly financial closures on a regular basis.
- Coordinate with other units and give guidance on the interim and year end closure processes.
- Processes staff payroll ensuring that staff are paid on time.
- Collate and analyse data for the preparation of accurate and timely reporting, in order to provide management with financial, accounting and budgetary information to enable them to make informed decisions.
- Track and analyse data to identify opportunities for improvements to policies, systems and procedures to minimise financial risks, improve the efficiency and effectiveness of operations.
- Deliver financial controls and insight into WFP performance, undertaking periodic risk and internal control assessments to identify areas which may present potential audit, compliance or financial risks.
- Ensure transparent and efficient use of WFP’s financial resources;
- Oversee periodic confirmation of vendor and bank balances.
- Ensure that disbursements are made based on proper authorisations and supported by legitimate and sufficient documentation.
- Respond to audit and oversight queries and follow up on related recommendations.
- Ensure efficient local banking arrangements and compliance with local financial and banking regulations.
- Ensure that cash-based transfers (CBT) finance functions are conducted with required internal controls and in accordance with manuals and guidelines to timely deliver assistance to beneficiaries.
- Take the lead in conducting financial assessments of potentials and existing financial service providers.
- Coordinate with and supervise the performance of financial service providers in delivering cash-based assistance to beneficiaries.
- Ensure integrity and consistency of data in WFP financial and accounting systems.
- Draft correspondence and internal procedural directives relating to financial matters.
- Contribute to preparedness actions such as, risk analysis and contingency planning and make the necessary recommendations.
- Periodically monitor cash-based transfer risks and report on any actions taken.
- Supervise and guide staff as required.
- Perform other related duties as required.
STANDARD MINIMUM QUALIFICATIONS:
- Education: Advanced University degree in Finance, Accounting or related fields, or First University degree in the same subject(s) with additional years of experience. Membership in an international recognized professional accountancy body such as Association of Chartered Certified Accountants (ACCA), Institute of Certified Public Accounts (ICPA) or equivalent is an added advantage.
- Experience: Minimum three years of relevant professional experience.
- Knowledge & Skills: Knowledge of local financial regulations, International Public Sector Accounting standards, excellent analytical and report writing skills.
- Language: Fluency, (level C) in English and Arabic.