Finance Officer

United Nations Office for Project Services

Bangkok, Thailand

Experience: 3 to 5 Years

Skill Required: HR and Admin

Under the BSSC Finance and Accounting Team Leader’s guidance and supervision, the Finance officer supervises BSSC Travel Authorization and DSA Automation(TADA)//Travel Team reviews and approves travel related payments. The incumbent will supervise a team of travel payment approvers and will work closely and collaborate with UNOPS travelers, travel organizers, budget owners and the policy owner. She/he is expected to promote a client-oriented approach consistent with UNOPS rules and regulations. In addition, the incumbent will also be maintaining and updating rates on the system as well as prepare reports based upon the request of the BSSC Finance and Accounting Team Leader.
Under the guidance and supervision of the Team Lead for Finance and Accounting, the Finance officer is responsible for the quality of finance  support services delivered by BSSC TADA/Travel Team to UNOPS offices. He/she will analyze and interpret the organization’s  travel trends and provide inputs for solutions where needed.
 Functional Responsibilities:
  • Summary of Key Functions  
  • Implementation of operational strategies and procedures
  • Support to management on the UNOPS Travel Management Tool 
  • Management of financial services and supervision of TADA/Travel Team 
  • Facilitation of knowledge building and knowledge sharing
Ensures administration and implementation of operational strategies, adapts processes and procedures focusing on achievement of the following results:
  • Full compliance with UN/UNOPS rules, regulations, and policies related to review/approval of travel payments, recording/reporting and follow-up on audit recommendations; 
  • Implementation of effective internal controls related to travel reimbursement as well as contributes/provides feedback on future system improvements for further efficiency gains in consultation with BSSC Management and the Policy Owner.
Ensures management of the UNOPS Travel Management / TADA tool, focusing on achievement of the following results:
  • Timely review and approval of travel related AP vouchers for accuracy and completeness, ensuring that the DSA/travel entitlement amounts and travel related expenses are calculated and documented correctly
  • Coordination of the year end closure for travel related expenses processed through the the UNOPS Travel Management / TADA tool
  • Monitor travel related overpayments and prepare monthly reconciliation reports for follow ups with budget owners in compliance with IPSAS.
  • Advise travelers on travel policy and seek opinions from the policy owner on complex travel cases regarding reimbursables
  • Monitoring and analyze travel data and propose additional system or process controls where needed
  • Prepares recurring, ad-hoc and special travel payment reports as requested by supervisor.  
  • Prepares statistical reports on workflow/processes as requested by the supervisor/BSSC management.  
  • Maintains and updates the DSA rates as per ICSC website on the Travel Authorization and DSA Automation tool
  • Assists BSSC Management in providing clarification and response to queries and observations of auditors (both internal and external).  
  • Monitor and review the performance of the Travel Management / TADA tool and draft proposals for system improvements 
  • Review and appropriate recommendations from stakeholders of the UNOPS Travel Management / TADA tool to be used for future system developments
Ensures effective management of financial services and recruitment/supervision of the BSSC TADA/Travel team, focusing on achievement of the following results:
  • Monitoring and analysis of financial services and recommendations for changes in policies, systems and procedures to ensure services are aligned with changing business needs and objectives 
  • Facilitates the engagement and provision of high quality results and services of the team supervised through effective work planning, performance management, coaching, and promotion of learning and development.
  • Management of the BSSC Jira travel inquiry portal, ensuring that the service level agreements/response times on service delivery are being met by BSSC TADA/Travel. 
  • Provides oversight, ensuring compliance by team members with existing policies and best practices.
  • Participate and support future recruitment of new travel member
  • Provision of performance appraisal of team members in the BSSC DSA Team.
  • Provide training and onboarding material to new team members.
  • Drafting of correspondence and internal procedural directives/standard operating procedures (SOPs) in consultation with direct supervisor related to TADA/Travel financial activities.
Provides support to knowledge building and knowledge sharing, focusing on achievement of the following results:
  • Organization of training for field office personnel on TADA/Travel-related topics.
  • Communicate/update of traveling personnel and travel focal points on issues and procedural changes on TADA in coordination with the policy owner
  • Sound contributions to knowledge networks and communities of practice.
  • Analyzes queries received through the BSSC Jira travel inquiry portal and produces adequate training material for travelers/users of the TADA system. 
  • Synthesis of lessons learnt and best practices in travel.
Education/Experience/Language requirements:
Education: 
  • Master’s degree (or equivalent) in Finance or Public Administration, or related fields is required.  
  • A first-level university degree in combination with required qualifying experience may be accepted in lieu of the advanced university degree.
Experience:
  • A minimum of 1 year of relevant experience in administration of travel management or approval of travel related payments is required.
  • Experience in the usage of computers and Google software packages (G-Suite) or MS Microsoft Office Suites is required.
  • Knowledge of UN rules and regulations on travel is an asset. 
  • Supervisory experience is desirable.
Language Requirements:
  • Fluency in written and oral English is required.  
  • Knowledge of a second UN working language is desirable.