United Nations, Geneva, Switzerland
Closing Date for Applications:
Org. Setting and Reporting
This post is located in the Programme Support and Management Services, the Finance and Budget Section, of the Office of the High Commissioner for Human Rights (OHCHR), in Geneva. The incumbent will operate under the direct supervision of the P-4 Finance Officer.
Within delegated authority, the Finance & Budget Officer will be responsible for the following duties:
Budget preparation and review:
- Reviews, analyses and finalizes the cost plans/budgets for the annual planning and project budget proposals for fund raising, ensuring compliance with the financial policies, procedures, rules and regulations of the United Nations and the Programme and Budget Review Board (PBRB) guidelines; completes required actions in the relevant systems for the budget preparation.
- Provides support to programme officers with respect to the financial review of cost plans/budgets and project proposals
- Reviews, analyses and provides input into finalization of programme budget/financial implications to ensure that legislative mandates are accurately translated into budgets; assists in securing approval from the General Assembly .
- Monitors and controls regular budget and extra-budgetary allotments, including redeployment of funds when necessary, ensuring appropriate expenditures.
- Monitors budget implementation and determines/recommends reallocation of funds when necessary.
- Monitors fund commitments/expenditures, reviews and clears outstanding fund commitments to ensure effective and efficient management of financial regular and extra-budgetary resources; provides advice thereon to programme officers.
- Administers and monitors extra-budgetary resources, including review of agreements and cost plans, ensuring compliance with regulations and rules and established policies and procedures.
- Prepares financial authorisations to local service providers to incur expenditures for specific field activities against authorized budget
- Reviews and certifies grant agreements and payments to grantees, reviews and process financial reports and provide advice thereon;
- Acts as Certifying Officer for a broad portfolio of projects, encompassing a wide variety of funding sources (regular budget and extra-budgetary resources) and large volume of transactions, to in accordance with the approved budgets and in compliance with regulations and rules.
- Prepares statistical data/relevant documentation with respect to budget performance submissions.
- Prepares periodic financial reports on the status of expenditures for OHCHR headquarters and field projects, analysing variances between approved budgets and actual expenditures.
- Performs internal reviews and assessment exercises to ensure effective and efficient use of resources and/or to advice on financial aspects to create, expand and/or close field operations; prepares responses to audit queries..
- Keeps up-to-date on documents/reports/guidelines that have a bearing on matters related to programme and/or peacekeeping budgets, ensuring compliance with intergovernmental recommendations and decisions as well as with United Nations policies and procedures;
- Monitors and supervises the work of subordinate staff as required;
- Undertakes special projects and/or performs other related duties, as assigned.
- Advanced university degree (Master’s degree or equivalent degree) in business administration, finance, or related field is required. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree. Certification as a Certified Public Accountant (CPA), Chartered accountant (CA) or equivalent is desirable.
- A minimum of five years of progressively responsible experience in finance, administration, budget, business administration or related area is required.
- A minimum of four years of experience with the budget and finance modules of enterprise resource planning systems (SAP, Oracle etc.) is required.
- A minimum of four years of experience in handling a broad portfolio of projects, encompassing a wide variety of funding sources and large volume of transactions is desirable.
- A minimum of two years of experience with grants management (review of agreements with implementing partners, processing payments, review of financial reports) is desirable.
- A minimum of four years of experience with support of headquarters and field-based programmes and operations is desirable.
- A minimum of two years of experience with preparing and analysing financial reports is desirable.
- English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English is required. Knowledge of French or Spanish is desirable.