Finance Officer

World Health Organization

Ankara, Turkey

Experience: 3 to 5 Years

Skill Required: HR and Admin

The objective of the Division of Business Operations (BOS) is to support the work of WHO in the European Region through delivery of services within the areas of human resources, finance, contracting and procurement, legal advice, information & communications technology, printing, security, facilities management, fixed assets, conference support, travel and transport, safeguarding personnel and staff wellness and well-being. As an enabling function, the division enhances the productivity of the health technical programmes and country offices while at the same time overseeing accountability, transparency and compliance with WHO administrative rules and regulations. The BOS division strives to strengthen the capacity of WHO/Europe to react in an agile way to external and internal changes. The division projects are designed to increase productivity, ensure financial sustainability of the region’s structures, reinforce a client-oriented culture, strengthen country office capacities, and drive strategic initiatives to enhance staff motivation and well-being.
As part of the BOS division, the Financial control and assurance unit (FCA) supports the operations of the technical divisions and country offices in WHO/Europe in their work towards achieving the goals set by the WHO European Programme of Work. FCA delivers continuous guidance, review, capacity building and oversight of financial transactions, policies and procedures. FCA also ensures compliance with financial regulations and rules, policies and procedures and maintains internal controls in order to effectively discharge WHO’s accountability obligations to Member States and donors.
Organizational Context:
  • Transactional assurance activities are ensured in an efficient and responsive manner. Systems and procedures are developed and followed. Information requests and exchange with HQ and Regional counterparts are seamless.
  • The available guidelines include: WHA and RC resolutions, European Programme of Work (EPW), GPW 13, SDGs, WHO Manual, EURO Programme Support Handbook, Staff Rules and Regulations, Financial Rules and Regulations, HQ and EURO SOPs, IPSAS. Activities not covered by established guidelines require consultation with supervisors.
  • The incumbent is expected to work independently, interpret and
  • exercise sound professional judgement and initiative in the application of the guidelines, rules and procedures, while consulting with the Regional Finance Manager on sensitive questions. The incumbent supervises and leads staff
List of typical contacts required are:
Inside the Organization:
  • HQ/Regional BOS Finance and procurement counterparts
  • IOS and CRE for issue related to transparency, accountability, risk and compliance.
  • Directors and Heads of WHO country offices for the incumbent to advise on budgetary/financial
  • procedures and provide budgetary status report;
  • EURO staff members
Outside the Organization:
  • Partner organizations, UN agencies.
  • Non-staff for financial matters in relation to their assignment.
  • To plan for assurance activities, to guide on results of assurance activities by proposing corrective actions and implementing improvements to finance services.
  • To ensure Assurance team members are engaged and efficient in performing their duties.
Under the guidance of Regional Finance Manager:
  • Organizes pre and post facto checking of financial documents for compliance with WHO rules and regulations. Ensures strict compliance with accounting and auditing standards including the application of IPSAS.
  • Consolidates financial data, analysing and preparing financial compliance reports for the region and following-up on corrective actions.
  • Develops and implements the annual work plan for Transactional Assurance team and activities.  Establishes SOPs to ensure compliance to WHO financial rules and regulations.
  • Monitors, tracks and reports on findings of financial compliance on operations in EURO Region (Technical divisions/ country offices and GDOs). Performs analysis on the findings of the team and submits reports regularly to management. Suggests and implements continuous improvements to the procedures.
  • Provides guidance to EURO Country Offices and Divisions on financial policies and procedures, recommending changes towards improving the level of service, whilst ensuring appropriate internal controls are in place.
  • Assists the Regional Finance Manager on audit, financial compliance issues; participates in regional review missions and analyzes the results across different mission reports to improve transactional / financial compliance in all the areas of EURO region.
  • Provides leadership and coordinates activities with a view to ensure that WHO standards are complied with and that Teams' performance objectives, as well as capacity building, are achieved within budget.
  • Updates knowledge products to be disseminated to WHO Offices and Implementing Partners. Organizes and facilitates capacity development activities of staff and implementing partners on programme implementation modalities through training sessions, workshops, presentations.
  • Guides implementation of new tools and development of existing tools –Enterprise Resource Planning (ERP) modules for finance, eWorkflow, financial dashboard, share point or other – in assigned subject area.
  • Performs other duties as assigned.
Creating an empowering and motivating environment:
  • Functional Knowledge and Skills: (Describe the essential knowledge and the skills specific to the position)
  • Demonstrated skills and knowledge in finance, accounting management and reporting, with the ability to analyze financial data and recommend appropriate actions and to prepare reporting documents.
  • Knowledge of principles and practices of accounting and financial management. Good working knowledge of IAS, IPSAS and UNSAS.
  • Integrity, tact and discretion in dealing with others. Demonstrated ability to act independently and exercise sound judgement.
  • Ability to work harmoniously as a member of a team, adapt to diverse educational and cultural backgrounds and maintain a high standard of personal conduct.
  • Ability to identify and harness one’s emotions and apply them to tasks; and the ability to manage emotions, which includes both regulating one’s own emotions when necessary and helping others to do the same
Educational Qualifications:
  • University degree (Bachelor’s level) in finance, accounting, business or public administration, or related field
  • A minimum of five years' experience in the areas of finance including in an international environment. Demonstrated experience of using ERP systems.
Language Skills:
  • Expert knowledge of English