The Finance Officer is responsible for performing a variety of finance-related tasks in the projects implemented by the IWMI Pakistan office. The Finance Officer will support the team leader and implementation team with day-to-day financial and project management operations under the WRAP project. Additionally, the Finance Officer will prepare monthly forecasts, financial closure reports, provide financial accounting, account reconciliation, budget management, and coordinate with various units at IWMI-HQ for the different projects implemented in Pakistan.
Duties & Responsibilities:
Handle day-to-day financial operations in the country office in accordance with donor requirements, internal controls, and policies and procedures of IWMI.
Liaise with the HQ finance team and provide data related to financial operations, cash flow, and budgets in timely manner for the preparation of consolidated reports.
Familiarize with the clauses of the Accountable Grant Agreement, special provisions, standard conditions, etc., relating to different donor-funded projects.
Stay abreast of donor rules and regulations, Pakistani statutory requirements and IWMI’s policies and procedures related to finance and procurement to ensure all the financial activities are in compliance with associated rules and regulation.
Assist the Team Leader in implementing donor due diligence recommendations related to financial matters where necessary.
Review program budgets based on donor and Team Leader requirements for project implementation in Pakistan.
Update the systems with accurate project financial data in timely manner to ensure the financial data is up to date.
Review project expenses monthly and ensure they are charged to the correct WBS lines; liaise with respective staff to correct any incorrect charges in the following month to ensure the accuracy of data.
Evaluate all staff statements of expenses, drivers' overtime, field office statements, and prepare the summary for charging the costs to the respective cost centers for different projects.
Ensure that projects are charged only with eligible expenses as per the accountable grant agreement, and address exceptions with the Team Leader.
Liaise with IWMI HQ, Team Leaders, and Researchers for project code issuance and consolidate execution site-wise budgets for different projects.
Address project budget-related queries for donor-funded projects in a timely manner.
Liaise with various IWMI-HQ departments and gather data to support the financial aspects of project implementation in Pakistan.
Analyze project costs in detail based on individual staff time booking and prepare reconciliations where required.
Maintain digital records of all financial documents for uploading in the SAP system.
Keep records of the allocation of all assets purchased for the projects in liaison with HQ.
Ensure that a physical check of all assets takes place annually and prepare an up-to-date inventory report in liaison with HQ.
Provide support for process improvements and actively participate in scenario testing in the TSIP system.
Support the annual audits of donor-funded projects by providing documents and schedules as needed and coordinate with downstream partners when necessary.
Produce accurate financial reports as needed for better decision making.
Undertake relevant assignments as requested by IWMI Pakistan management as needed.
Requirements:
Educational Qualifications & Experience:
Essential:
Bachelor’s degree in accounting, finance, or a closely related discipline.
Part qualification in Association of Chartered Certified Accountants (ACCA) Pakistan.
At least 4 years of highly relevant experience with a strong understanding of accounting, financial analysis, and financial reporting principles and practices.
Knowledge, Skills & Abilities:
Essential:
Proficiency in Microsoft office package especially in Word and Excel coupled with good computer skills to analyze data, consolidate information, and track measures.
Familiarity with ERP systems.
Excellent analytical and time management skills.
Ability to adapt to changing priorities and new procedures quickly.
Attention to detail, precision, and problem-solving skills.
Demonstrated service approach and personal organization coupled with the ability to multi-task.
Personal attributes include high standards of conduct, respect, flexibility, and sound work ethics.
Excellent oral and written language skills in Englis, including effective listening and strong verbal and written communication abilities.
