How can you make a difference?
You responsible for administering and executing a variety of professional and technical financial transactions and processes, applying theoretical skills and thorough knowledge of organizational goals, objectives, rules, regulations, policies, and procedures to complete the tasks. You will provide support to operations functions, property management, provide risk informed, solution-focused analysis, advice and services and contribute to programme and management decisions for delivering results for children in specific operational contexts.
Summary of key functions and accountabilities:
Support to financial planning and management
- Provide support to the Transactions Efficiency Project with GSSC in streamlining and centralizing transactions in the Programme Operations Hub to minimize cost, reduce duplication of work and maximize efficiencies. To liaise with GSSC teams to resolve the issues related to processes in scope for GSSC in order to minimize the risk of errors, return rates, prevent incorrect postings and payments.
- Provide support to the financial planning process for OMP/PBR, AWP by preparing/analyzing financial data/estimates and documentations verifying relevancy, accuracy and completeness to support budget planning. Provide financial operations support throughout the financial planning and implementation process.
- Provide support in financial oversight management, monitoring and analysis of key performance indicators, monitoring and reporting of the budget. Preparation of regular analysis, modification and reports on the budget situation for the management oversight and action.
- Provide technical and operational support on the application, interpretation and implementation of operational policies, procedures and guidelines to the POH and programme colleagues and stakeholders. Resolve routine financial operational issues and/or recommend (and record) deviation from policies and guidelines to meet objectives.
- Provide technical support to the programme counterparts/committees, e.g. review budgets and financial plans of implementing partners; monitor compliance with HACT framework, including support to assessments, assurance and capacity development of implementing partners.
- Prepare and/or monitor financial exception reports to assess unusual activities and transactions, investigate anomalies, and keep supervisor informed for timely action.
- Review financial and reputational risks in the transactions carried out by the PG and raise flags when action is needed by management.
- Support PG property management as an Assets Focal Point. Act as a MDM LFP releaser.
Control of accounts
- Monitor and analyze financial transactions, accounting reports and reconciliation of accounts to ensure accurate and current financial information for applicable compliance (e.g. IPSAS, donor reporting, internal policies) and management oversight, planning and/or action.
- Support Chief of Operations in dealings with oversight bodies (e.g. UNBOA, OIAI, Evaluation Office, JIU, donors, etc.) in provision answers to requests; and engage with the appropriate colleagues to resolve financial observations and recommendations raised in a sustainable and efficient manner; support the PG during external and internal audit reviews, contribute with audit observations and monitor implementation of recommendations.
- Complete applicable accounts closure activities (monthly, quarterly and yearly) on a timely basis and per closure instructions.
- Examine DCT transactions (transfer, adjustments, reprogramming and liquidation) supporting documents to ensure FACE form has been properly entered into the system and the expenditure is broadly reasonable and in accordance with policy.
- Support in arranging peer reviews of HACT implementation in PGs
Enhance Risk Management to increase organizational performance and strengthen internal control
- Support the office with up-to-date information to make operational and programmatic risk informed decisions and improve performance, with the support of the enterprise Governance, Risk and Compliance (eGRC) platform.
- Contribute and participate in testing of business continuity plans to ensure UNICEF organizational resilience to disaster, risks and staff safety and security as well as Emergency Preparedness and Response to humanitarian situations.
- Participate in review of internal controls and policies/guidance included in the Regulatory Framework, support appropriate implementation policies and procedures and provide feedback on policy and internal controls as appropriate. To analyze approved Table of Authorities and adjust, if needed.
- Support implementation mandatory anti-fraud systems, processes and actions, and share anti-fraud achievements within the office.
- Support mitigation of risks of engagement with external partners via appropriate, risk-informed due diligence.
Knowledge and capacity building
- Promote a culture of highest ethical standards and behavior in management of UNICEF’s resources.
- Support initiatives for management improvement by capturing, institutionalizing, and sharing best practices and lessons learned. Recommend improvements in processes and procedures to enhance productivity and performance including implementation of cost saving strategies.
- Participate and/or organize training and learning events to build capacity of staff and stakeholders/partners.
- Your ability to effectively manage and execute financial transactions and services directly impact on meeting organizational/staff needs and program delivery of goals and objectives. This in turn contributes to maintaining/enhancing the credibility of UNICEF as an effective and responsible manager of resources entrusted to the organization and to furthering UNICEF’s image as a competent organization for delivering cost effective and sustainable program results.
To qualify as an advocate for every child you will have:
- A first level university degree in accounting, financial management, business management or another related financial field is required. Supplemental formal financial / accounting training may be accepted if university degree is not in a related financial field.
- A minimum of 2 years of professional experience at the national and/or international level specifically in more than one operations management areas including budget; financial management and reporting; administration; supply and logistics, contracts management or audit is required.
- Experience in a UN system agency or organization some of which served in a Country Office is considered as an asset.
- Experience in database packages, web based management systems and ERP systems (preferably SAP financial/supply/funds/grants management modules) is highly desirable.
- Experience with IPSAS and/or IFRS is considered as an asset.Strong communication (oral, written) skills in English
- Fluency in English is required. Knowledge of another official UN language is considered as an asset.