Palladium is a global leader in the design, development and delivery of Positive Impact - the intentional creation of enduring social and economic value. We work with foundations, investors, governments, corporations, communities and civil society to formulate strategies and implement solutions that generate lasting social, environmental and financial benefits.
For the past 50 years, we have been making Positive Impact possible. With a team of more than 2,500 employees operating in 90 plus countries and a global network of more than 35,000 technical experts, Palladium has improved - and is committed to continuing to improve - economies, societies and most importantly, people's lives.
Palladium is a child-safe organisation, and screens applicants for suitability to work with children. We also provide equal employment to all participants and employees without regard to race, color, religion, gender, age, disability, sexual orientation, veteran or marital status.
Project Overview and Role
About the Technical Assistance for Education System Strengthening (TASS) program
TASS is a responsive, demand driven technical assistance facility funded by the Australian Government through the Department of Foreign Affairs and Trade (DFAT), represented in Indonesia by the Australian Embassy in Jakarta. The goal of the TASS is to improve the effectiveness of policy and practice in the education sector through a systems strengthening, technical assistance (TA) program that operates on a response-to-demand basis. The TASS is expected to run from 16 January 2017 to 15 January 2020.
The TASS will contribute to meeting Government of Indonesia?s needs through:
- The provision of rapid analyses designed to contribute to policy and/or practice improvement.
- Assisting the Government of Indonesia (GoI) in areas where short-term TA support is urgently needed to complement and strengthen GoI capacity.
- Supporting the piloting of activities to test new strategies to improve the quality of teaching.
Responsibilities: The Finance Officer will work to support the Program Manager in ensuring TASS is in accordance with contractual obligations, company policies, Standard Operating Procedures, and DFAT rules and regulations.
Under the direction of the Program Manager, the Finance Officer will:
- Ensure TASS finances are well planned and funds are available to support operations; preparing cash flow forecasts and project fund requests in accordance with TASS, Palladium and DFAT operations protocols;
- Support in the preparation of monthly reports on expenditures and send these together with scanned copies of original receipts and other expenditure-related documentations, including bank statements, cash and bank reconciliations and payroll;
- Process payments of local salaries for National Advisers and Locally Engaged Staff, including managing the tax withholding requirements;
- In collaboration with the Facility Director and Program Manager, maintain TASS bank accounts;
- Prepare accurate monthly and quarterly forecasts for local expenditure, and track expenditure against this forecast;
- Ensure financial monitoring systems provide timely and relevant reports to support efficient, accountable implementation;
- Undertake banking transactions, including the management of petty cash, petty cash and bank account reconciliation, and the preparation of a monthly cashbook;
- Provide training, where necessary, in finance and administration procedures to TASS staff members in other work units;
- Liaise with external parties in relation to statutory reporting/audits;
- As required, prepare budget reports for Palladium or DFAT in a timely manner;
- Uphold Palladium?s policy of Zero Tolerance on bribery and corruption, and ensure due diligence is followed;
- Ensure all transactions are entered against the correct account billing code, ensuring proper cost distribution to activities;
- Establish and maintain a database of local vendors or facilitators;
- Other duties as may reasonably be required by the Program Manager consistent with the incumbent?s qualifications and experience.
Skills requirements and experience
- The Finance Officer should possess the following skills and experience:
- Degree in Finance, Accountancy or other relevant qualification;
- Minimum 4 years? experience as a Finance Officer or equivalent post; experience working on DFAT or other bilateral donor project preferred;
- Ability to communicate effectively, both verbally and in writing, with accounting and non-accounting professionals;
- Thorough understanding of IT systems, including advanced computer skills in MS Word, MS Excel, and the internet;
- Demonstrated ability to promote and initiate work processes and complete given assignments;
- Trustworthiness, integrity, good analytical thinking and attention to detail;
- Strong interpersonal skills, including in a cross cultural context;
- Fluent in English (written and spoken) and Bahasa Indonesia.