The Finance Officer will provide the financial insights that accompany the programmatic and operational reporting on the grant provided by donors.
Specific Duties:
The specific duties and responsibilities of the Finance Officer will be;
Financial Monitoring and Reporting
Designs, generates and analyses financial reports for the donor and internal management
Provides program financial analysis and recommendations on spending rates, over and under-spending and pattern of expenditure
Reviews the monthly financial reports and follows-up on issues related to coding; follows-up with the Administration and Finance Manager - Programmes on reallocate/recode expenses and other charges
Prepares financial reports for donors for the assigned grants with narratives, explaining any variances to project budgets
Coordinates closely with the Program team and the Finance team to contribute to the annual revenue recognition and audit process
Supports and facilitates donor audits
Budget Development and Technical Support;
Contributes to the development of project budgets, notes and narratives for funding proposals; participates in proposal development for major grants
Provides technical guidance on budget development for new grant proposals
Ensures that proposal budget aligns with donor requirements and RTP reporting requirements
Assists with the annual budget development and upload process; coordinates timely submission of budgets from assigned regions/countries
Works with the country and regional team to ensure programme activity-based budgets are aligned with approved grant budgets
Notifies program team of any significant budget changes that require donor approval and recommends necessary communications
Maintains accurate and accessible records of uploaded budget for assigned regions/countries
Coordinates and facilitates all procurement required, ensuring procedures are followed and all documentation is properly filed.
Capacity Building on Grant Compliance and Financial Reporting;
Provides training and support as needed to project partners in areas of proposal budget development, financial reporting, and compliance
Contributes to the development / improvement of financial management systems
Requirements
Position Requirements:
Education;
University degree, preferably with an MBA in accounting, business, management or finance.
Work Experience;
Minimum 5 years of experience in a grants finance role preferably in a large or international NGO
Direct experience with government international development agencies and international contracts management
Experience building financial tracking and reporting systems, including for large and regional events
Understanding and experience of accounting software
Language Proficiency;
Fluency in written and spoken English with strong communication skills. A working knowledge of Portuguese is an added advantage.
