Finance Senior Associate

United Nations Office for Project Services

Copenhagen, Denmark

Experience: 5 to 10 Years

Skill Required: Accounts and Finance

Under the guidance and direct supervision of the Finance Specialist, the Finance Senior Associate in the Finance Group at Headquarters, Copenhagen ensures effective management of financial services and oversight of processes and transparent utilization and accountability of financial resources. The Finance Senior Associate fosters a client-oriented approach consistent with UNOPS Financial Rules and Regulations, with responsibility for budget control functions, treasury functions and accounts maintenance.

The Finance Senior Associate may supervise clerical and support staff of the Finance Group. The Finance Senior Associate works in close collaboration with IPAS Finance and other relevant colleagues including CFO and DCFO in HQ as well as colleagues in the field offices up to the level of Regional Directors,Head of support services, finance managers, support services, programme and project functions colleagues, resolving finance-related issues and information exchange; he/she promotes an analytical, quality,results-oriented and client approach.

Functional Responsibilities:

Summary of Key Functions:

  • Management of Project Financial Closure & Verification of Final Financial Reports
  • Project Fund Management
  • Oversight of Partner Financial Reporting, Refinement and Capacity Building
  • Client Reporting and other Project Finance related aspects
  • Knowledge building and knowledge sharing

Entrusted with timely and accurate management of Project Financial Closure. Which includes the preparation of partner related Final Financial Reports focusing on achievement of the following results for the donor portfolio specified / key accounts:

  • Ensure that project financial closure activities are initiated in a timely manner to guarantee efficient project budget management. 
  • Responsible for verifying the  Final Financial Reports (FFR) for the accurate and timely closure of client projects, in charge of requesting corrections and/or clarification where needed, and ensuring that the final financial reports are tailored to partner specific needs and share the certified reports with the related field office after approval of the report.
  • Ensure that the FFR issued are in full compliance with UNOPS’ rules, regulations, policies, procedures, and partner-reporting requirements as agreed in the legal agreement and/or in a global agreement between UNOPS and the partner.
  • The FRR’s will be submitted by the incumbent to the Head of Project Finance or the Deputy CFO for final signature.

Ensures efficient Project Fund Management, focusing on achievement of the following results for the donor portfolio specified / key accounts:

  • Verify the completeness and accuracy of the supporting documentation for advance financing requests and ensure that associated financial risks are mitigated as much as possible. Liaise with RMOAs and/or Regional Directors where appropriate to receive confirmation of their approval of the requests.
  • Submits received requests in a transparent manner with a recommendation for action to senior management where applicable. Applies approved cases to UNOPS GL.
  • Ensuring that advance financing cases are recovered as they become due according to the terms of their approval. Escalates cases that cannot be recovered as per original plan with recommendation of action to senior management.
  • Monitoring and clearance of the advance financing GL accounts 14015 and 51045
  • Support processing of write-offs for over expenditure once approved by senior management. 
  • Process refunds/transfer of surplus project cash balances once the partner has accepted the Final Financial Reports as and when needed. The refunds are based on the approved FFRs and the incumbent is expected to verify the correct banking information for the cash transfer to the partner.
  • Process refunds/transfer of surplus project cash balances based on exceptional approvals for ongoing projects.
  • Process exceptional financial closure.
  • Reconciliation and replenishment of PCA accounts are done on a regular basis to avoid any shortfall of funds and reconciliation issues between UNOPS and UNDP records.

Ensures proper Partner financial oversight, refinement and capacity building, focusing on achievement of the following results for the donor portfolio specified / key accounts:

  • Establishes oversight on the project financial closure process performance.
  • Establishes oversight on the project financial reporting performance.
  • Establishes oversight on the refund/transfer process and the exceptional closure balances pending at corporate level.
  • Proposed Solutions to resolve issues linked to the financial reporting and closure of partner projects, e.g. delay in partner responses, late submission of reports, etc. 
  • Ensures compliance with UNOPS Financial Regulations and Rules on project closure through follow up with project managers and engagement closure focal points of projects where the FFR has been issued (status financially frozen) for relevant donors to ensure timely closure within three (3) months. Provides guidance to project managers on UNOPS policies and procedures to  overcome obstacles faced during project financial closure and suggest solutions, where required, to ensure timely financial project closure.
  • Verification of project documents/legal agreements against oneUNOPS ERP System and oneUNOPS Projects records, e.g. for interest eligibility or reporting schedule setup.

Provides support and guidance on client reporting and other project finance related aspects, focusing on the achievement of the following results:

  • Provides ad hoc, interim and annual reports as required
  • Provides advise on the preparation of partner specific financial project reports
  • Provides support to project related monthly, quarterly and annual book closure processes as required, e.g. interest account reconciliation and readjustment of cost recovery posting
  • Processes monthly closure activities as required independently for UNOPS accounts: monthly interest posting to all client projects and ensuring that interests are posted in accordance to UNOPS interest policy and guidance, overspent oversight process, partner personnel cost recovery manual support, etc. All these tasks are expected to be performed independently and in compliance with the correspondence with the relevant guidance and policies.
  • Supports any other project finance related tasks that might be assigned

Facilitation of knowledge building and knowledge sharing:

  • Assists in training of colleagues upon requests from portfolio managers, the supervisor and other finance officers on project finance management.
  • Synthesis of lessons learnt and best practices in project finance.
  • Sound contributions to knowledge networks and communities of practice.
  • Supports in other administrative functions in FG as necessary.

Education/Experience/Language requirements:

Education:

  • Secondary Education with specialized certification in Accounting and Finance. 
  • A University Degree in Business or Public Administration would be desirable, but it is not a requirement.

Experience:

  • 5 to 7 years of progressively responsible finance experience is required at the national or international level. 
  • Experience in the usage of computers and office software packages (Google Suite) and advanced knowledge of spreadsheet and database packages, experience in handling web-based management systems.

Language Requirements:

  • Fluency in written and oral English required. 
  • Knowledge of Spanish and/or French as a second working language is desirable.

Source: https://jobs.unops.org/Pages/ViewVacancy/VADetails.aspx?id=24908#3