The Finance Specialist will ensure that financial services are provided in a timely and appropriate manner to internal and external requesters, that accounts are accurate and up to date and that internal control measures in relation to financial management are continuously in effect and improved. This includes ensuring that all transactions are carried out in compliance with ICARDA policies and procedures and with laws and regulations in effect in India and applicable to ICARDA.
Responsibilities:
Ensure accurate and timely recording of transactions, based on proper documentation, and authorization and compliance with ICARDA policies and established practices.
Ensure that account balances are accurate and managed proactively.
Analyze accounts receivable and payable at least twice a month.
Take actions to ensure that all balances are up to date, components are well identified, and the balance is accurate.
Assist the Grant Finance Officer in preparing financial reports for donors in a timely and verifiable manner.
Organize and carry out monthly and annual close in coordination with HQ and in compliance with established procedures.
Prepare draft monthly cash and bank reconciliations.
Analyze the GL accounts and initiate all necessary corrections & adjustments.
Assist HQ Finance in the monthly, quarterly, and annual closing and reporting, with responsibility in the accounting areas of India Office.
Assist HQ in keeping an up-to-date and accurate fixed asset register for assets in India.
File all financial documents and prepare necessary conditions to work with auditors.
Working with internal auditors as well as chartered accountants on financial management issues to submit required monthly, quarterly and annual financial report on time.
Ensure that cash management is optimized in India and that payments are made in a timely and accurate manner.
Ensure regular monitoring of the petty cash and bank accounts (AFN & USD bank accounts in India) to ensure proper use and minimize exchange risks and coordinate all matters with the bank as necessary.
Prepare monthly projections for submissions to HQ and monitor use vs. Projections.
Carry out other tasks that contribute to good financial management and enhance internal control.
Undertake any other administrative tasks related to liaising with governmental bodies, sister centers, and other external stakeholders.
Vehicle Management: Verify logbooks ensuring proper use of vehicle and control of fuel and other expenses (oil, maintenance costs). Advise on how fleet management could be made more cost-effective if appropriate.
Requirements:
University degree (Bachelor’s or equivalent) in accounting or Finance.
Certified Public Accountant (CPA) or Chartered Accountant (CA) certificates are preferred.
At least 8 years of progressive experience in financial management.
Proficiency in computerized information system, databases and financial ERP is required.
Proficiency in the use of MS Office specially advanced application of Excel is a plus.
Excellent command of spoken and written English.
Strong attention to details.
Good interpersonal skills, and ability to work effectively in a highly dynamic multidisciplinary and multi-cultural team.
