The fundamental mission of UNICEF is to promote the rights of every child, everywhere, in everything the organization does — in programs, in advocacy and in operations. Many of the obstacles to improving child outcomes can be directly traced to PFM challenges, and UNICEF’s work on public finance for children (PF4C) tackle these PFM challenges to achieve strategic results across all areas of programming.
Countries routinely access UNICEF’s Procurement Services to access affordable, quality supplies for the provision of their national programmes and often struggle to identify sufficient funds within their budgets to fully implement agreed policies, including expanding and improving the quality of basic services. In order to prevent supply financing gaps leading to interruptions in service delivery, UNICEF a) helps to address these supply financing gaps by working with partners to identify potential supply financing solutions; b) engages with governments to influence expenditure decisions and improve financial flows for effective service delivery; c) enters into strategic partnerships to influence market at greater scale.
Supply financing is one of the avenues that enable countries to ensure essential supplies reach children at the right time, where UNICEF’s main tool for supply pre-financing is the Vaccine Independence Initiative (VII) Revolving Fund. In 2017-2018 VII accelerated access to lifesaving supplies, including vaccines and other non-immunization commodities, and provided a platform to ensure a systematic and sustainable supply for partners facing temporary budget shortfalls. In addition, technical assistance, as a component of VII, was provided to support, inter alia, proper forecasting and budgeting for commodities, and to address challenges in the funding release process for supply procurement.
Key Tasks :
Under the supervision of the Procurement Services Manager – Planning and Financing, Procurement Services Centre, the consultant will coordinate day-to-day expansion of the Vaccine Independence Initiative (VII), among other security pre-financing sources to support procurement efficiency, as follows:
- Coordinates internal and external work on expansion of VII and other bridge financings with the objective of helping improve operational timeliness for the provision of essential commodities and/or market dynamics.
- Coordinates country-subscription to internal capital fund mechanisms.
- Coordinates ad-hoc country pre-financing secured by internal capital fund mechanism or commercial instruments.
- Coordinates and monitor country utilization of pre-financing financing facility to optimize bridge financing capital
- Leads financial and country procurement monitoring, tracking and analysis for the Planning and Financing unit (P&F)
- Leads design of tools to support the monitoring of special projects and activities.
- Reviews and analyzes data related to pre-financing and other special contracting transactions, including using Vision.
- Engages with other Supply Division units, Regional and Country Offices to identify and structure timely supply financing solutions to meet countries and/or special contract pre-financing needs.
- Engages with other Supply Division units, Regional and Country Offices to promote payments and ad-hoc account balances, and identifies and initiates required adjustments.
- Documents individual transactions and maintains records of such.
- Coordinates underwriting process of both country-subscription and ad-hoc pre-financing submissions ensuring that duly process is followed, and bridge financing capital limitations which could result in unrecoverable losses to UNICEF.
- Provides technical advice and guidance to ensure that pre-financing transactions are according to applicable rules and regulations, as well as standard operating procedures.
- Designs and prepares financial reports for internal management and external donors and other third parties.
- Executes year-end reporting and reconciliations for area of responsibility.
- Prepares periodic reports, statements, schedules summaries analysis and document work papers relating to areas of responsibility.
- Analyse utilisation and optimise use of current capital base available for financing, including in-depth forecasting.
- Draft reports and reviews / recommendations of strategic options related to available bridge financing mechanisms.
- Other duties and responsibilities as assigned by the supervisor
- Education: University course work or diploma in business, financial management or related field desirable.
- Work Experience: Minimum 5 years of progressively responsible professional work experience in public or private sector at national and interna-tional levels in the area of finance, accounting or auditing; including experience with Country Ministries of Health and Ministries of Finance, financing, budgeting, procurement or commercial issues relating to health products. Proficiency in use of data processing systems.
- Proven strong analytical skills
- Systems competent, preferably with knowledge of SAP
- Good customer service with ability to maintain effective relations through direct communication and collaboration
- Good organization skills and judgment to effectively prioritise time and tasks
- Assertive, innovative and motivated
- Ability to deliver quality work that is timely, complete and accurate with minimum supervision
- Ability to develop an effective network of working relationships
- Excellent presentation skills;
- Advanced User of Excel, Powerpoint and Word.