OBJECTIVE OF THE OFFICE/DEPARTMENT
This requisition is for employment at the Pan American Health Organization (PAHO)/Regional Office of the World Health Organization (WHO)
The Department of Financial Resources Management (FRM) oversees the financial transactions of the Organization by establishing its financial regulations and rules, as well as the accounting policies and procedures; processes the disbursements of funds; prepares the financial statements of the Organization including the reporting of regular funds and extra-budgetary funds; monitors the inflow of funding and utilization of these resources; is responsible for investments and banking, financial analysis, the monitoring of the cost centers’ financial administration; payroll, pension, taxes, Staff Health Insurance, and the processes and systems involved with FRM’s area of responsibility.
DESCRIPTION OF DUTIES
Under the general supervision of the Manager, Financial Resources Management (FRM), and the direct supervision of the Advisor, Accounting Operations & Statutory Reporting (FRM/AR), the incumbent is responsible for, but not necessarily limited to, the following assigned duties:
- Manage the general ledger activities for the financial operations of the Revolving Fund for Access to Vaccines, the Regional Revolving Fund for Strategic Public Health Supplies, and the Reimbursable Procurement on Behalf of Member States; review the books-of-accounts, analyze, and reconcile the various general ledgers and subsidiaries;
- Review and approve the accuracy of daily invoices and quarterly Statements of Accounts sent to Member States and participating institutions for Revolving Fund for Access to Vaccines, the Regional Revolving Fund for Strategic Public Health Supplies, and the Reimbursable Procurement on Behalf of Member States;
- Prepare and review financial reports for the Financial Report of the Director for the assigned funds and periodically review the expenditure detail report;
- Approve Member States’ line of credit requests up to the respective delegation of authority for the Revolving Fund for Access to Vaccines and for the Regional Revolving Fund for Strategic Public Health Supplies, on behalf of the PAHO Director, and in collaboration with the technical areas;
- Prepare collection and accounts receivable aging reports to follow up with responsible units;
- Manage the budget for the prepayment and line of credit accounts of the funds;
- Liaise with internal and external auditors on their audits of the financial statements, financial transactions, and implementation of financial policies, internal controls, and financial reporting practices;
- Liaise with technical entities and country offices to ensure provision of appropriate level of financial and accounting services, training, and operational support;
- Oversee the formulation and automation of the Procurement Funds and the implementation of financial policies for financial reporting according to the International Public Sector Accounting Standards (IPSAS);
- Lead and supervise the entire team and overall operations of the funds;
- Provide leadership, guidance, and monitoring of staff through setting of clear work objectives, timely and effective use of performance reviews and feedback mechanisms, regular communications, and solving interpersonal or technical conflicts; establish and support a learning environment;
- Attend the opening bids for the annual acquisition of vaccines;
- Review the Agreement Review process (ARP) and provide financial advice to the Office of the Legal Counsel (LEG) on required changes;
- Prepare a wide range of internal and external presentations to be delivered to senior management on financial transactions and financial reporting requirements of the Fund;
- Promote knowledge transfer; review and approve for publishing all written standard operating procedures and job aids related to the Procurement Funds process and activities;
- Maintain strong relationships with Administrative and Technical Offices, internal and external auditors, PAHO/WHO Representative offices, and participant Member States and Institutions. Review responses of other team members;
- Provide advice related to members' financial positions in the Fund or financial transactions and policies;
- Collaborate in the planning, development and enhancement of the Organization's computerized information systems, as well as implement administrative guidelines, procedures and controls to improve the efficiency and effectiveness to better serve its customers;
- Perform other related duties, as assigned.
- Essential: A bachelor’s degree in accounting, finance, or business administration from a recognized university.
- Desirable: Certification as a Certified Public Accountant (CPA) or Chartered Accountant (CA) or a master’s degree in Finance, Accounting, or Business Administration would be an asset.
- In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO, only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO).
- Essential: Seven years of combined national and international experience in accounting and finance in the private or public sector.
- Desirable: Experience working with International Public Sector Accounting Standards (IPSAS) and/or Workday Financial Management Modules would be an asset.
- Very good knowledge of English or Spanish with a working knowledge of the other language. Knowledge of French and/or Portuguese would be an asset.