The Danish Refugee Council assists refugees and internally displaced persons across the globe: we provide emergency aid, fight for their rights, and strengthen their opportunities for a brighter future. We work in conflict-affected areas, along the displacement routes, and in the countries where refugees settle. In cooperation with local communities, we strive for responsible and sustainable solutions. We work toward successful integration and – whenever possible – for the fulfillment of the wish to return home. The Danish Refugee Council was founded in Denmark in 1956 and has since grown to become an international humanitarian organization with more than 7,000 staff and 8,000 volunteers. Our vision is a dignified life for all displaced. All our efforts are based on our value compass: humanity, respect, independence and neutrality, participation, and honesty and transparency.
About The Job
Under the direct supervision of the Country Finance Manager, the Finance Team Leader oversees the finance-related tasks performed by FO/FAs. He / She ensures that the organization's standard policies and internal procedures are in place, understood, and adhered to by all DRC staff in the area. He/she supervises and trains the staff under his supervision.
Provide and interpret financial information at the project level
Oversee project financial monitoring and data collection to determine if a project is progressing according to budget
Oversee the month-end close process.
Manage finance staff
Responsibilities:
Documentation/vouchersers/ DRC Dynamics
Do financial reviews of all relevant documents in Dynamics
Ensures finance supporting docs are complete (coding, authorization level types of documents) and uploaded in Dynamics
Oversea the review and timely payments process
Oversee that field vouchers are acceptable and do finance review of the Country Office and all Area Offices on a regular basis
Coordination and support Area Offices in working with DRC Dynamics
Supervise the month-end closures
Financial Management
Proposals’ budget preparation: work closely with program team and if needed with Area Managers in drafting the new proposals’ budget and budget revisions
Budget control and monitoring: work with the program team and Area Managers on budget follow-up, be part of GRM meetings
Work with budget holders on forecasting
Financial reporting: prepare the first draft of the financial reporting to donors, the Ministry of Economy, the Ministry of Finance
Produce and update financial follow-ups as required (premise rent payment, post-paid bills payment, etc.) to ensure all get paid on time and accurately
Visit country offices to support the financial management of subcontractors, and conduct periodic compliance reviews of these subs, including financial management overviews with field office staff and partner staff.
Participate in tender opening meetings
External Contacts
Link with DRC sub-offices on financial issues and Dynamics Training
Possibly visit bases and facilitate training on financial issues
Link with MOF and MOE when and if required on taxation issues
Oversee preparation and uploading of the reports to MoE
Audit
Support the finance department and HQ in time of audit
People Management
Lead and manage the finance team (including people planning, performance, well-being, and development)
Support the development and implementation of financial management capacity building of staff
Ensure proper staff management of the Finance Team on daily basis and make necessary improvement plans.
Any other duties as assigned by the line manager
Key Deliverables:
Ensure timely support is provided to the DRC programs at the area level
Ensure that all resources are properly utilized and are in line with the donor and DRC required standards. b
Ensure that all program goods and services are procured in a timely manner.
Ensure timely support is provided to the programs including procurement, transportation, accounting, and reporting.
Key stakeholders:
HR, Admin, Supply Chain, Safety, Risk and Compliance, and Program departments
Ministry of Finance and Ministry of Economy
Experience and technical competencies:
At least five years of relevant experience in the humanitarian sector including a minimum of 3 years of experience within DRC.
Knowledge of donor reporting, budgeting, and compliance
Ability to effectively communicate financial information to non-financial managers.
Ability to analyze, evaluate and summarize financial records for accuracy and conformity to procedures, rules, and regulations.
Strong analytical, presentation, communication, and problem-solving skills
Education/qualifications:
University degree in economics, finance, or other degree deemed similar
