The Danish Refugee Council assists refugees and displaced people around the world: we provide emergency aid to these people, we fight for their rights and we strengthen their opportunities for a better future. We work in conflict-affected areas, as well as along displacement routes, and within countries where refugees settle. In cooperation with local communities, we strive to achieve responsible and sustainable solutions. We work for the successful integration of vulnerable communities and, where possible, the fulfillment of their wish to return home.
The Danish Refugee Council (hereafter: DRC, for Danish Refugee Council ) was founded in Denmark in 1956 and has since grown into an international humanitarian organization with over 7,000 staff and 8,000 volunteers. Headquartered in Copenhagen, and present in 40 countries, the DRC is a non-governmental, non-profit, politically neutral and independent, non-denominational aid organization.
Our vision is a life with dignity for all displaced people around the world. All of our efforts are built on our moral compass: humanity, respect, independence, neutrality, participation, honesty and transparency.
DRC has been operating in West Africa since 1998, and since 2014 in Niger, with a cross-border border management and security program in the Liptako Gourma region (border region between Mali, Burkina Faso and Niger) in the aim to reduce armed violence, improve community security and strengthen border management in collaboration with communities and border authorities. Since 2015, DRC has been implementing a Rapid Reaction Mechanism (RRM) program, with assistance in terms of shelter kits / BNAs, protection monitoring, training and awareness raising on human rights and food security through general food distributions. From 2018, DRC extended its RRM program to the Tillabéri region,
Based in Niamey, the Finance Trainee supports the Head of Support Services with a view to compliance with DRC procedures and guidelines in the country. He / she contributes to the proper monitoring of financial and accounting procedures, identifies possible points for improvement and formulates recommendations. He / she ensures the link between finance (budget preparation and monitoring) and accounting (resumption of accounting allocations in connection with the available budgets and the estimated expenditure of the master budget). He / she ensures the continuous training of the national teams on the basis of the identified needs. He / she supports the Head of Support Services during field audits (internal or external).
The main responsibilities and expectations for this position are:
Accounting / ERP
- Support the National Financial Manager in the monthly accounting closure: respect of the accounting cycle and fidelity of allocations (nature and destination) based on the general accounting plan and pre-identified donor allocations;
- Perform a detailed review of the accounting allocations of current grants and make the necessary reversals after validation by the Head of Support Services;
- Ensures compliance / updating of accounting documentation during reversals;
- Ensures an adequate filing system for financial documents;
- Support the Finance Department for the project to dematerialize accounting documents;
- Ensures the updating in the ERP (Dynamics) of the financing on the basis of the grants acquired (new financing and financing having been the subject of amendments);
- Ensures the correct posting in the ERP of the human resources assigned to the various projects;
- Provides technical support for the 2020 annual accounting close (lettering of suspense accounts, reconciliations, etc.) in conjunction with the Regional Office and Headquarters.
Budget control, planning and reporting
- Ensure the updating of the master budget (table of shared costs);
- Provide initial (during inductions) and ongoing training of budget holders in their role of planning and budget control;
- Establishes and transmits monthly for validation and updating budget monitoring (BFU) to budget holders;
- Establishes the initial BFUs when signing new grant contracts:
- Supports the Head of Support Services in the preparation of donor reports.
Transfers and payments
- Ensures that all payments meet the requirements of national legislation and works with authorities, tax advisers or other stakeholders to ensure that tax requirements are met accordingly;
- Ensures payment documents comply with internal organization financial procedures and donor regulations;
- Ensures adequate transfer of funds from Headquarters in Copenhagen to the country office.
- Supports the Head of Support Services Unit for the organization of audits (tax audit and donor audits).
- In addition, the Finance Trainee may be asked to take on other tasks and work, at the request of the Head of Support Services or the Country Director.
- Academic level equivalent to a University Master in Finance / Accounting, Project Management, Business Administration or Bioforce type training;
- Knowledge of accounting and financial management software (SAGE, Dynamics, NAVISION, SAGA,…);
- Excellent command of Microsoft Office
- Excellent knowledge of Excel tools;
- Excellent analytical and reporting skills;
- Excellent interpersonal skills and demonstrated ability to work under pressure and under stressful conditions;
- Bilingual French level ( perfect command of the French language, both written and spoken, is essential )
- Good level of English required
- Good understanding of the local context
Skills and qualities required
In this position, you must demonstrate the five essential skills of the DRC, namely:
- Strive for excellence: you focus on getting results while ensuring an efficient process. You strive to produce precise, thorough and professional work with optimal use of time and effort.
- Collaborate: You cooperate with and involve relevant parties, actively seeking their opinion and sharing key information with them. You support and trust others, while encouraging comments.
- Take the reins: You take responsibility and prioritize your work according to DRC's vision and overall goals. You take the initiative when faced with a challenge or an opportunity and you are looking for innovative solutions.
- Communicate: you write and speak effectively and honestly while adapting your style and tone to the situation. You actively listen to others and involve them in dialogue.
- Demonstrate Integrity: You uphold and promote the highest standards of ethical and professional conduct in relation to DRC's values and code of conduct, including protection from sexual exploitation, abuse and harassment .
- Ability to work in a multicultural and cosmopolitan environment
- Proactivity, with a cooperative and collaborative approach
- Excellent communication skills (especially attention and patience) are required
- Good organizational skills are required
- Sense of exemplary ethics
- Ability to work in a team and good sense of humor