Finance/Admin Assistant

ACTED, Syria

Skill Required:, Finance and Accounts
Preferred Experience: 
2 years of relevant work experience
Closing Date for Applications: 
10th June, 2020


Job Description

 General Objective:

Respect and Follow Up the ACTED’s Financial Procedures

Respect and Follow Up the ACTED’s HR Procedures

Ensure a good communication between the area office and ACTED Amman/Antakya offices in Jordan &Turkey

 KEY RESPONSIBILITIES:

The Protection Officer’s responsibilities include:

Mainstreaming of protection and gender
Finance

Send the payment information on time to Antakya office

Organize and monitor the payments from the hawala agent to ACTED staff and suppliers

Prepare the supporting documentation for staff payments

Control the supporting documentation for procurement payments

File, scan, send soft and hard copies of Finance documents as required by ACTED Turkey internal processes

Ensure that the running cost of the area is not raising up from the standard norm

Respect and follow up of ACTED’s Financial procedures

Ensure an on time and efficient flow of information with ACTED Antakya Finance department in Turkey

Perform other tasks related to Finance on an ad hoc basis

HR/Administration:

Manage the ACTED office (and GH when applicable)

Control & Checking attendance sheet of staff (HR) and prepare monthly report for salary distribution (HR/Finance)

Ensure the compliance of National staff contract procedure

Follow up of staff Appraisal forms

File, scan, send soft and hard copies of HR documents as required by ACTED Turkey internal processes

Spread the vacancy announcements for National Staff in the area.

Receive all applicants’ CVs, draft candidates’ list, conduct interviews to recruit I required positions and gill all applicants’ CVs & Doc

Draft employment contract for National Staff and collect all information required for contract (ID Cards, photos, identification information, reference…)

Prepare ad hoc Administrative Documents such as official letters, internal notes, regulation, memo on specific issues if required by the HR/Admin Officer

Translate documents from English to Arabic if needed

Ensure that all internal process, regulation, are available for all ACTED Staff and ensure a proper access to this information by posting on ACTED’s office with if possible proper translation in Arabic

Inform ACTED Coordination of any problem regarding Human Resources administration (Ethic issues, process, internal conflicts, legal aspects, regulation…)

Ensure compliance of ACTED to legal requirements of the country when applicable

Respect and follow up of ACTED’s HR procedures

Ensure an on time and efficient flow of information with ACTED Antakya HR department in Turkey

Perform other tasks related to HR/Admin on an ad hoc basis

Training:

Organizing short training about ACTED’s procedures, for all new staff on ACTED HR policies, and ad hoc if necessary

Qualifications:

University degree is preferable

One year experience in the same field.

Good Computer Skills are essential

Good English (both oral and written) is required

Attention to detail and commitment to producing high-quality work

Commitment to inclusive team behaviour

Ability to work independently and complete deliverable with minimal supervision

Willingness to ask for help

Source: ttps://forms.gle/iYaP7XVebbyFrSi28


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