Financial Assistant

Save the Children, Dakar, Senegal

Skill Required:, Finance and Accounts
Preferred Experience: 
3 Years
Closing Date for Applications: 
27th January, 2021


Job Description

Purpose of the Role:
The purpose of recruiting and supporting the development and management of the Senegal office's financial practices in accordance with the guidelines and principles set out in Save the Children's Financial Policies and Procedures.

Tasks and Responsibilities:

Under the direct supervision of the Financial Control & Compliance Manager, the Financial Assistant will have to perform the following tasks:

Transaction processing:

  • Prepare supporting documents relating to finances and ensure the appropriate authorization of transactions before their processing;
  • Make registrations in Agresso;
  • Prepare supporting documents for the financing of the sub-office as needed;
  • Support to the finance team of the CO in month-end activities;

Financial support

  • Assist colleagues and program staff in financial matters and activities;
  • Contribute to the examination of financial data submitted by the various actors of the project;
  • Ensure that standards and formats are made available to users in the field;
  • Monitor advances made to staff and suppliers and ensure that they are cleared in a timely manner in accordance with the policies and procedures of the oversight committee;
  • Send periodic (at least once a month) notifications of overdue advances to staff and supervisors;
  • Ensure that terminated agents do not have advances in progress. In cases where they have advances in progress, deduct these from final payments to staff;

 Archives management

  • Ensure that supporting documents and archives are properly classified in accordance with applicable laws and sent periodically to the national office;
  • Ensure adequate filing of reports and documentation from partners;
  • Prepare and maintain a declaration tracking system indicating what information is already recorded and what information is missing, and take the necessary corrective actions;

 Accounting for public contracts

  • Support the process of reviewing procurement transactions to ensure the existence of adequate supporting documents, the accuracy of amounts and control of payments;
  • Provision of support for monitoring commitments and amounts of contracts in progress;
  • Contribute to the office inventory process;

Cash handling

  • Maintain petty cash and record approved daily transactions in Agresso;
  • Ensure that internal control procedures are followed for all disbursements, receipts and transfers of funds;
  • Preparation of the cash register;
  • Reconciliation of cash accounting with the Agresso ledger;
  • Keep in the secure check books in use;
  • Keep all canceled payments in the safe for verification;
  • Maintain the sub-office petty cash and prepare weekly and monthly cash counts;
  • Prepare the cash flow forecast for the sub-office in relation to all budget holders and the office manager;

Internal and external audit

  • Support when needed during the audit process;
  • Ensure adequate classification of financial information and documents supporting transactions before and after audits;

Others

  • Ensure that all necessary support is provided quickly, at scale and in accordance with the rules and principles in force in the event of an emergency, in close collaboration with the national office;
  • Support end-of-month activities by country (bank reconciliation);
  • Support the dissemination of fraud awareness training for all staff and partners;
  • Support for monthly BvA reviews and necessary corrective actions;
  • Support the field office budget holder in the forecasting exercise.

Qualifications and Experiences

  • Undergraduate degree in accounting;
  • 3 to 6 years of experience in accounting, and field office administration;
  • Ability to effectively manage multiple activities simultaneously and meet deadlines;
  • Strong computer skills in MS Office (Excel, PowerPoint, Word) and good knowledge of SAP or other accounting software;
  • Excellent communication skills (written and oral);
  • Fluency in English is desirable.

Source:https://stcuk.taleo.net/careersection/ex/jobdetail.ftl?job=21000071&lang=en


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