Gender Analyst

Asian Development Bank

Manila, Philippines

Experience: 3 to 5 Years

Skill Required: IT and ICT

The Gender Analyst provides analytical and technical support to CCGE in technical assistance (TA) and grant processing, administration and implementation; TA and staff consultant contract management; budget, finance and human resource management; gender knowledge and events management; and trust fund management (as applicable), in support of CCGE’s overall work program. The incumbent will report to the Director, Gender Equality or designated International Staff and/or Senior National Staff.
Responsibilities:
Technical Assistance:
  • Supports CCGE TA processing, particularly in terms of formulating budgets and tracking TASF allocations and donor contributions.
  • Handles financial and administrative oversight of CCGE TAs, including securing government concurrences, preparation of TA-related memos, tracking budgets, progress reports, and disbursements; drafting of internal and external correspondence, securing TA extensions, etc.
  • Administers TA consultancy and other contracts through use of consultancy management system (CMS), including shortlisting, scheduling of interviews, letters of agreement, contract extensions and variations, and liaison with concerned departments/offices and consultants as required.
  • Maintains updated CCGE TA data and reporting, including management information system, Integrated Disbursement System, and eOperations or new databases) and uploads TA reports on the website.
  • Monitors submission of consultants' claims and final billings to ensure timely closing of TA accounts; supports TA financial closing and preparation of TA completion reports.
  • Administers CCGE trust funds as applicable, including budget oversight, preparation of donor reports, communication and correspondence with donors in coordination with relevant departments/offices, preparation of briefing notes and presentations.
Budget and Administration:
  • Supports CCGE in budget management and administration, including oversight and tracking of business travel and staff consultancy resources, drafting of annual administrative budget submission and mid-year adjustments.
  • Assists in coordination and management of CCGE staff consultant contracts.
  • Provides coverage for document review coordination. Provides back-up support to ensure business continuity when other AS or staff consultants are out of office.
Knowledge Management and Events:
  • Provides logical support to the organization and delivery of events, including seminars, conferences, workshops, and gender training for ADB staff and partners.
  • Facilitates budget and contractual requirements for events, including advances and liquidations, funds transfers, payments to suppliers; assists in drafting briefing notes for resource persons/speakers; coordinates protocol and public relations-related requirements.
  • Extends support for travel, accommodation and visa arrangements for staff training events.
  • Provides onsite and online support for event delivery, including registration, run-of-show, management of presentations, technical requirements and any other logistics as required.
  • Provides support to the preparation of knowledge products, including liaison with the Department of Communications and Knowledge (DOCK), editors and graphic designers.
  • Assists in dissemination of gender knowledge products and distribution of Gender Network e-communication as backup when required.
  • Performs other tasks as assigned and reflected in the incumbent’s workplan.
Qualifications:
Relevant Experience & Requirements:
  • Bachelor's degree in social sciences, development studies, economics or related fields.
  • At least 5 years of relevant professional experience, including with other international organizations.
  • Excellent written and verbal communication skills in English.
  • Proficiency in IT systems and platforms, including MS Word, Excel, Power Point, databases and online budget and travel systems. Familiarity with ADB IT systems is an advantage.
  • Excellent organizational, time management, coordination and liaison skills.
  • Ability to work independently and exercise judgment on urgent matters as required.
  • Strong interpersonal and teamwork skills, including in multicultural and diverse work environments.
  • Experience in events management and communications (including use of online and social media platforms) would be an asset.
  • Understanding of and commitment to gender equality issues is preferable.
  • Please refer to the ADB Competency Framework for AS 6-7