Grant Management Specialist

Danish Refugee Council

Abuja, Nigeria

Experience: 3 to 5 Years

Skill Required: HR and Admin

The Danish Refugee Council was founded in Denmark in 1956 and has since grown to become an international humanitarian organization with more than 7,000 staff and 8,000 volunteers. Based in Copenhagen (Denmark) and present in forty countries, the Danish Refugee Council is a non-profitmaking, politically independent, non-governmental and non-denominational relief organization.
Our vision is a dignified life for all displaced. All our efforts are based on our value compass: humanity, respect, independence and neutrality, participation, and honesty and transparency.
Duties and Responsibilities:
Grants management and compliance:
  • Lead in coordinating, scheduling, facilitating, and follow up of monthly grant meetings. Draft, finalize, and share agenda and relevant documents, ensuring action points from meetings are monitored.
  • In coordination with Programme, Finance, HR, and Area Offices, support facilitation of grant start-up and close-out meetings, providing presentations on important contractual stipulations, donor compliance, and deadlines.
  • Ensure timely and accurate maintenance of grant files on DRC’s SharePoint, Insite, along with accurate and timely maintenance of the Grants Management System (GMS) on Dynamics in line with country office compliance.
  • Coordinate and facilitate technical and financial revisions to donors for ongoing projects, including budget realignments. If needed, provide review for grammar and consistency across submission documents.
  • With the support of PDQM, develop tools and facilitate trainings to build the country office’s capacity to comply with DRC’s grant management guidelines and donor regulations.
Reporting:
  • Send monthly grant reminders to teams detailing upcoming deadlines, reporting requirements including templates, and internal review timelines.
  • Review and edit reports for quality and consistency, ensuring compliance with donor reporting requirements. Ensure all donor submissions are documented.
  • Assist Programme Quality Assurance unit in conceptualising and facilitating the implementation of programme quality tools, including reporting processes and responsibilities.
  • In close collaboration with Programme and MEAL teams, support documentation of lessons learnt, best practices and proven innovations in programme design, implementation, monitoring and reporting to improve programme design and implementation strategy.
Partnership management:
  • Support the management and facilitation of partner sub-awards including communication, report coordination, and monitoring of partner spending to ensure compliance within the financial stipulations of the sub-award.
  • Facilitating partner assessment process and drafting, finalising and sharing minimum set of documents for successful partnership management.
  • Assisting the Partnership Coordinator and/or the Programme Development and Quality Manager in drafting and finalising partnership agreements.
  • Assisting the programme and support team in partner capacity strengthening with particular focus on grant management as well as donor regulations and relationships.
Other:
  • Liaise with Finance colleagues on budget follow-up and expenditure levels of active grants. Support Finance in the closing out of grants in a timely manner.
  • Maintain up-to-date information on donor policies, regulations, and procedures. Ensure relevant stakeholders are informed of changes.
  • Work with colleagues to identify and find solutions to compliance-related issues or findings.
  • Identify areas and provide solutions to improve operational efficiencies in related areas.
  • Inductions of new colleagues
  • In addition to the above, the Grants Management Specialist may be asked to carry out other duties requested by the Programme Development and Quality Manager but always in the scope of this job description.
Qualifications:
Required:
  • Minimum 3 years of international grant management within development/humanitarian sector
  • Knowledge of donor rules, regulations, and procedures of donors including but not limited to US and European donors, EU funding mechanisms, and UN agencies.
  • Proven experience in successfully submitting reporting packages.
  • Proven experience in capacity strengthening and training of staff and partners.
  • Bachelor's degree in a field related to humanitarian work, political science, international development, economics or other relevant fields.
  • Full professional proficiency in English with the capacity to produce well-written products for formal reporting and communication.
  • Strong organization and planning skills, with excellent attention to detail.
  • Broad understanding of donor rules and regulations
  • Proficiency with Microsoft Office applications including Word, Excel, and PowerPoint
  • Able to meet deadlines while managing and prioritizing competing demands.
  • Problem analysis and solutions-oriented way of working.
  • Able to quickly research, learn and disseminate new knowledge and information.
  • Able to communicate clearly and in a timely manner.
  • Able to adapt quickly, with an openness to learn and ask questions.
Desirable:
  • Familiarity with non-profit budgeting is preferable
  • Hausa (fluent) desirable