Grants management

Handicap International

Kabul, Afghanistan

Experience: 0 to 3 Years

Skill Required: Media and Communication

HI Afghanistan operating framework is outlined in the operational strategy (“Stratop”) developed at the beginning of 2022 for the next 2 years. The pillars are Health, Basics Needs and Economic Inclusion, Armed Violence Reduction and Protection of Vulnerable Populations.
HI is currently involved in different sectors of activities:
Physical and functional rehabilitation (both on service provision and training – tech assistance), in development and chronic crisis settings
Mental Health and Psycho-Social Support (MHPSS)
Inclusive livelihood
Mine Risk Education
HI has 5 offices located in the different provinces of intervention. Central office is located in the capital city (Kabul) and hosts the management team (including operations, finance, logistics, human resources, technical unit, humanitarian access and advocacy as well as Security).
bases, located in Herat (West), Kunduz (North), Nimroz and Kandahar (South) are fully operational with dedicated support services and project’s management teams. The Program also has projects in Bamyan which is managed by the Kabul main office. In total, HI Afghanistan employs 450 national staff and 10 international staff.
Most of the fundraising effort and donor’s relationship is held at Kabul level. HI also is also part of different fora / coordination bodies (ACBAR, INSO, HAG etc.) as well as member of several cluster, including health, and Co-Chairing the Disability Inclusion Working Group.
Under the responsibility of the Operations Manager Afghanistan, and as Grants Officer, you contribute within the country where you are based by ensuring timely donor reporting, coordination and information sharing with field staff in order to get the information on time. You put in place a reporting calendar and keep it updated, highlighting with supervisor and/or line manager any potential delay with time in advance in order to take corrective measures. You work closely with MEAL and participate in internal monitoring activities, alerting any underperforming to project managers.
Your main responsibilities will be:
Grant Management and proposal development:
  • You coordinate donor reporting, liaising with different departments, scheduling tasks, and providing guidance to relevant staff members to ensure timely and high quality inputs
  • You support with the development of high-quality proposals and concept notes in compliance with donor regulations, in collaboration with the Project Development Specialist, Operations Manager and Finance/HR/Logistics departments
  • You consolidate inputs to prepare and submit timely intermediary and final reports to donors
  • You liaise with O2 based at HQ to maintain an updated grant follow up tool that is disseminated regularly to all relevant staff members
  • You ensure compliance with donor guidelines in all donor reporting
  • You maintain updated soft copies of all grant management documents in HI’s grant portfolio (Teams folders)
  • You support the Project Development Specialist and Operations Manager in any other tasks, if required
  • You consolidate inputs for and disseminate an internal Situation Report
  • You organize and support with the grant opening and lesson learnt workshops in coordination with MEAL, Risk and Compliance Manager and Operations Manager.
Representation and Donor Relations:
  • You support the Project Development Specialist in monitoring available funding opportunities and keep updated on donor priorities and strategies
  • You support in the development of internal and external communication materials (sitreps, factsheets, etc.)
Donor Compliance and Promotion of Humanitarian Best Practices:
  • You provide regular trainings to Project Managers on compliance and donor regulations, in coordination with Risk and Compliance Unit. Raise compliance issues proactively with program staff and head of departments.
  • You keep SMT informed of any deviation to meet contractual obligations, report submission, and spend rates/significant budget variances. Also, you are able to proactively propose remedial solutions, such as informing donors or raising timely modification requests.
  • You organize regular Grant Opening and Grant Closing Meetings for all relevant staff members / departments to ensure coherence in the understanding of the grant design across departments and bases, as well as promote sharing of achievements and lessons learned
Field Visits and Capacity Building:
  • You regularly visit field offices in order to work directly with program staff on the project implementation and maintain an in-depth understanding of HI’s program activities and operations context
  • You offer training and capacity building support to all staff members of the organization, as well as to HI partners’ staff on program development and reporting, as well as on HI’s program specific documents
  • You hold a bachelor’s or master’s degree in international relations, social sciences, international development or humanitarian action
  • You have a proven experience in highly insecure and volatile contexts (preferred work experience in Afghanistan)
  • You have at least 2 years of professional work experience in emergency/protracted emergencies / transition / development contexts.
  • You have experiences on donor relations, external relations, fundraising and strategic positioning
  • You know how design and coordinate of complex emergency/recovery / development interventions
  • You have strong communication skills
  • You are fluent English is mandatory (oral and written)
  • You show strong organizational skills, you are autonomous and re