Grants Management Coordinator

Danish Refugee Council, Damascus, Syria

Skill Required:, FundraisingProject/ Programme Management
Preferred Experience: 
3 Years
Closing Date for Applications: 
18th April, 2019

Job Description

The Danish Refugee Council assists refugees and internally displaced persons across the globe: we provide emergency aid, fight for their rights, and strengthen their opportunity for a brighter future. We work in conflict-affected areas, along the displacement routes, and in the countries where refugees settle. In cooperation with local communities, we strive for responsible and sustainable solutions. We work toward successful integration and – whenever possible – for the fulfilment of the wish to return home.

The Danish Refugee Council was founded in Denmark in 1956, and has since grown to become an international humanitarian organization with more than 7,000 staff and 8,000 volunteers. Our vision is a dignified life for all displaced.

All of our efforts are based on our value compass: humanity, respect, independence and neutrality, participation, and honesty and transparency.

DRC Syria:

DRC has been actively operating in Syria since 2008 mainly supporting refugees. In June 2012, DRC was authorized by the Syrian Ministry of Foreign Affairs (MoFA) to expand its humanitarian efforts and provide assistance to IDPs and the vulnerable resident population countrywide. Since then, DRC activities have been focused on NFI distributions, Shelter, WASH, Protection, Education, Livelihoods and Mine Risk Education in six Governorates (Damascus, Rural Damascus, Dara'a, Aleppo, Hama, and Homs). While Protection/community service activities are provided to beneficiaries throughout our six Community Centers.

About the job:

The Grants Management Coordinator (GMC) position will provide essential grant management support to the Head of Program in delivering quality programs in line with the DRC Syria strategy and country action plan. The GMC is responsible for the coordination and development of high quality proposals for DRC’s programs in Syria.

The GMC will ensure grant management throughout the grant management cycle, including ensuring timely and high quality reports are submitted to donors and grants management databases and tools are kept updated. The GMC will ensure and provide guidance on compliance with donor and internal DRC rules and regulations, and is further responsible for grants management capacity-building efforts.

Reporting to the HoP, this position will work closely with all departments and staff including Program Managers, Specialists, HR, Finance, and Operations on compliance, donor regulations, business development and reporting. The GMC will supervise a small team of Grants Officer(s).

Your main duties and responsibilities will be:

Project Development and Coordination:

  • Lead on and coordinate the development of concept notes and proposals in collaboration with Program Managers, field staff, operations staff, the DRC Regional Office, and DRC HQ colleagues, ensuring alignment with DRC and strategies, priorities and requirements and DRC’s program handbook guidelines.
  • Facilitate communication between all departments (program, MEAL, finance, safety, logistics and procurement, and human resources) in drafting of proposals, budgets and reports.
  • Collaborate with all program/project managers and coordinators in proposal writing processes including partners such as sub-grantees.
  • Assist the Head of Programs (HoP) to align new proposals to DRC Strategy and Country Action Plan.
  • Draft, review and provide support in the negotiation of project agreements, including sub-agreements, teaming agreements and memoranda of understanding.

Grants Management & Reporting:

  • Lead on the organization and follow up of grant opening meetings, monthly grant review meetings, and close-out meetings jointly with Program Managers, Specialists, HR and Finance. Ensure that meetings monitor project implementation and spending, support operation/program integration, troubleshoot challenges, ensure donor compliance, and identify and apply lessons learned. Lead donor reporting processes by coordinating, compiling, editing and providing feedback to ensure the development of high-quality narratives and timely submissions.
  • Review Budget Forecast Updates, consolidated spending, implementation, procurement, and staffing plans for each project and flag up discrepancies to the teams and HoP at monthly grants meetings.
  • Provide guidance on and ensure compliance with donor and DRC rules, regulations, and guidelines and raise issues affecting external/internal compliance.
  • Lead application processes and ensure compliance regarding (no-) cost extensions, amendments, top-ups, and reallocations.
  • Ensure that DRC Dynamics is updated and relevant functionalities correctly used.

Capacity Development and Line Management:

  • Undertake training for program and operation staff on grants management principles and processes to enhance quality within DRC programming. Topics could include donor compliance, report writing, proposal development, and other topics as needed.
  • As part of succession plan and nationalization goals, identify, train and develop capability and capacity of a national staff to successfully transition role and responsibilities, by end of assignment.
  • Coach, train, supervise and mentor direct-report staff, including communicating clear expectations, setting quarterly performance objectives, providing regular and timely positive and constructive performance feedback, and conducting annual performance reviews.
  • Update, streamline, and disseminate grants management tools and resources.

Fundraising & Donor Liaison:

  • Conduct regular donor mapping exercises with up-to-date information on donor strategies, priorities and funding opportunities and, together with HoP and program teams, develop donor engagement strategies in line with the country program’s strategy.
  • Support in development of an overall funding strategy for the country.
  • Liaise with donor representatives and consortia in support to the CD and HoP as delegated.


  • Raise any issues of non-compliance and assure compliance with DRC standards and procedures.
  • Provide regular updates to the HoP and SMT.
  • Perform other duties as agreed with the HoP.

About you:


  • Master's degree in political science, international development, economics or other relevant field.
  • Minimum 3-5 years of relevant experience in program development, management, fundraising, and design in the humanitarian sector, preferably with IDP/Refugee-related emergencies
  • Experience in writing high quality proposals for large donors, such as DFID, ECHO, USAID, OFDA, UNHCR, and other UN agencies.
  • Knowledge of donor rules and regulations.
  • Strong Analytical skills (data and financial)
  • Strong communication, coordination and interpersonal skills
  • Demonstrated ability to prioritize large workloads, to consistently meet deadlines and adapt in a complex and challenging work environment.
  • Ability to work effectively and efficiently both independently and in teams.
  • Advanced English fluency required.


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