Grants Management Specialist

Danish Refugee Council

Sana'a, Yemen

The Danish Refugee Council assists refugees and internally displaced persons across the globe: we provide emergency aid, fight for their rights, and strengthen their opportunity for a brighter future. We work in conflict-affected areas, along the displacement routes, and in the countries where refugees settle. In cooperation with local communities, we strive for responsible and sustainable solutions. We work toward successful integration and – whenever possible – for the fulfillment of the wish to return home.
Main responsibilities :
Reporting and Proposal Development:
  • Manage and supervise internal and external reporting, ensuring high-quality, well-written, and timely reports meeting donor and DRC requirements.
  • Facilitate review of reports by DRC’s headquarters and regional offices as per internal procedures, incorporate feedback received, and address questions and comments.
  • Maintain grants system including grant files, project documentation, donor communication, trackers etc.; maintain overview of deadlines and requirements for financial and narrative reports, proposals, and amendment requests.
  • Contribute to the writing and/or compiling of proposals; review proposals for consistency, compliance, language, and overall high quality.
  • Provide expert advisory services for the specialised area of grants management and donor compliance.
  • Review donor contracts to inform decision making during contract execution and implementation.
  • Keep abreast of, interpret, and provide guidance to staff on donor regulations and policies; educate project staff on award compliance issues.
  • Ensure quality information management related to grants (including managing DRC’s global grant management system and in-country documentation and trackers)
  • Coordinate and facilitate Kick Off, Review and Closure Meetings for all grants with the aim to ensure donor compliance, operation/programme integration, logistics support, etc. in the multiple DRC office locations.
  • Assist the Grants Management Manager in developing fundraising strategy and maintaining up to date information on donor priorities and funding opportunities.
  • Assist the Grants Management Manager in updating grants processes and procedures and ensure compliance with DRCs Grants Management Handbook.
  • Assist DRC Yemen Management team with donor liaison, communication, and/or negotiation.
  • Represent DRC in external meetings as assigned.
Training and capacity building:
  • Train programme and operation staff in donor compliance and grants management processes to enhance quality within DRC operations, including quality reporting and project cycle management.
  • Contribute to the development of training materials and the facilitation of trainings in report writing and donor compliance for DRC staff and for local partners.
  • Provide ad hoc support in report writing, proposal development, DRC-specific tools, and other topics, as needed.
  • Conduct visits to field locations as possible/needed.
  • Ensure the respect of DRC Code of Conduct and DRC’s zero tolerance policy for Sexual Exploitation and Abuse (SEA), humanitarian principles and contribute to the integration of Protection and Age, Gender, and Diversity (AGD) mainstreaming into DRC programming.
  • Undertake any other duties as assigned by the Line Manager.
About you:
Experience and technical competencies:
  • At least three years of technical experience in grants management, including humanitarian and development funding, proposal writing, report writing, donor compliance and project cycle management
  • Demonstrated experience developing and revising donor reports, proposals and sub-grants for UN, US and EU donors
  • Experience managing proposal development and proposal writing processes for relevant UN, US and EU donors
  • Native or native-like English writing skills
  • At least one year of experience working in humanitarian contexts similar to Yemen, preferably for NGOs
  • Demonstrated ability to perform complex tasks and to prioritise multiple projects
  • Ability to analyse budgets for compliance with donor budget guidelines
  • Confident in Program Cycle Management and Logical Framework Approach
  • Ability to multi-task, prioritise and cope with competing demands under tight deadlines
  • Ability to be proactive and work with minimal supervision
  • Detail-oriented
  • Excellent interpersonal skills, culturally sensitive and adaptable
  • Advanced degree in political science, international development, economics or any other relevant field
  • Professional fluency in written and spoken English.