Head of Field Office

World Food Programme, Quetta, Pakistan

Skill Required:, Finance and Accounts
Preferred Experience: 
7 to 10 Year
Closing Date for Applications: 
12th May, 2019


Job Description

ABOUT WFP

The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

ORGANIZATIONAL CONTEXT

The role as Head of Field Office, is based in WFP’s Provincial Office in Quetta and reports to the Deputy Country Director in Islamabad.

JOB PURPOSE

The post will have a strong focus on ensuring the effective and efficient management of human and financial resources and delivery of WFP programmes and activities. A large emphasis is placed upon building and maintaining strategic partnerships and relationships with Government, UN agencies and other partners in the area to reinforce WFP’s visibility. The Head of Provincial Office is expected to provide leadership in the development and implementation of policies and programmes under the Country Strategic Plan (2018-2022) in a complex context and in close coordination with the WFP Country Office.

KEY ACCOUNTABILITIES (not all-inclusive)

  • Manage and lead WFP Provincial operations within the area of assignment to ensure timely and effective deployment of food assistance and other programmes.
  • Collaborate with Government stakeholders for strategic partnerships to mobilize resources for WFP activities and positioning of WFP as technical assistance partner of the Government in the Province.
  • Create linkages with Academia, Think Tanks, Technical Institutes, at Provincial level for WFP positioning.
  • Engage and maintain strategic research upstream policy dialogue to build Government capacity by evidence generation.
  • Develop Annual Work Plans with Government partners.
  • Coordinate with Country Office to develop cost-effective and sustainable programmes with short, medium and long term outcomes for the Province that align with the objectives of the Humanitarian Development Nexus (HDN) and Sustainable Development Goals (SDG).
  • Hold accountability for the deployment of Country Office initiatives, policies and strategies in the province.
  • Effectively manage the Provincial Office to ensure transparent and efficient people management and the continued development of a cohesive and high performing team.
  • Ensure efficient use of financial resources for achievement of set objectives with guidance from the relevant units in the Country Office.
  • Hold accountability for the security of WFP staff, operations, premises and assets in the Provincial Office to ensure that WFP security and safety standards are locally set and followed. Actively participate and contribute to the Area Security Management Team (ASMT).
  • Hold accountability and/or prepare accurate and comprehensive analysis and reports on WFP operations and performance with regular and timely submission for Country Office review to identify programme support requirements and inform operational planning and decisions.
  • Lead and motivate a team to ensure a high standard of performance.
  • Other as required.

OTHER SPECIFIC JOB REQUIREMENTS

In support of WFP operations in the areas of emergency response & preparedness food security, Resilience, Drought/Flood Management, and Climate Change

  • Support the development and implementation of the food security, Resilience, Drought/Flood Management, and Climate Change component (e.g. Green Climate Fund project and/or proposal, FFA/T) in line with WFP policies, guidelines, Executive Board decisions, and directives.
  • Provide support to the development and implementation Livelihood, Food for Assets (FFA), and Food for Training (FFT) Programmes, in line with WFP’s policies, guidelines, Executive Board Decisions, and directives.
  • Provide support to integrate activities with Seasonal Livelihood Programming, including linkages with Productive Safety Net (PSN), Shock Responsive Safety Net (SRSN) programmes and/or peace and stabilization initiatives.
  • Collaborate with governments and other partners in identifying where food assistance can be usefully deployed at the local level and provide support and technical expertise for the planning, formulation and implementation of food assistance programmes, including advice on the context-specific transfer modalities (food, cash or vouchers).
  • Develop and coordinate data gathering and monitoring systems and conduct timely monitoring and evaluation activities.
  • Forge and nurture external partnerships to improve assistance packages and support complementary strategies; identify potential areas for collaborative approaches and initiatives.
  • Develop and sustain liaison with local government authorities, international and local NGOs, UN agencies, donors, civil society, beneficiaries and other partners and media engaged in the field of food security.
  • Engage with beneficiaries, inspect storage places and points where WFP commodities are received, in order to ensure compliance with WFP policies and that progress is made in the achievement of project objectives.

4Ps CORE ORGANISATIONAL CAPABILITIES

Purpose

  • Understand and communicate the Strategic Objectives: Utilizes understanding of WFP’s Strategic Objectives to communicate linkages to team objectives and work.
  • Be a force for positive change: Proactively identifies and develops new methods or improvements for self and immediate team to address work challenges within own work area.
  • Make the mission inspiring to our team: Identifies opportunities to further align individual contributions with WFP’s mission of making an impact on local communities.
  • Make our mission visible in everyday actions: Helps colleagues to see the link between their individual tasks and the contributions of their unit’s goals to the broader context of WFP’s mission.

People

  • Look for ways to strengthen people's skills: Is able to identify, support and encourage focused on-the-job learning opportunities to address gaps between current skillsets and needed future skillsets for WFP.
  • Create an inclusive culture: Recognizes the contributions of teammates, and encourages contributions from culturally different team mates to recognise the value of diversity above and beyond just including it in programming for beneficiaries.
  • Be a coach & provide constructive feedback: Provides and solicits ongoing constructive feedback on strengths and development opportunities to help develop individual skills, whilst also helping others identify areas for improvement.
  • Create an “I will”/”We will” spirit: Sets clear targets for self and others to focus team efforts in ambiguous situations (e.g., unprecedented issues and/or scenarios).

Performance

  • Encourage innovation & creative solutions: Thinks beyond team’s conventional approaches to formulate creative methods for delivering food aid and assistance to beneficiaries.
  • Focus on getting results: Maintains focus on achieving individual results in the face of obstacles such as volatile or fragile environments and/or organizational roadblocks.
  • Make commitments and make good on commitments: Takes personal accountability for upholding and delivering upon team’s commitments and provides assurance to stakeholders.
  • Be Decisive: Demonstrates ability to adjust to team’s plans and priorities to optimize outcomes in light of evolving directives, while also responding quickly in high-pressure environments, such as in emergency settings.

Partnership

  • Connect and share across WFP units: Demonstrates an understanding of when and how to tactfully engage other units in conversations on impact, timing, or planning.
  • Build strong external partnerships: Networks regularly with key external partners using formal and informal opportunities to understand each partner’s unique value proposition, and to build and strengthen relationships.
  • Be politically agile & adaptable: Demonstrates ability to adapt engagement approach in the context of evolving partner circumstances and expectations. Effectively serves as the public face of WFP by building personal connections and rapport with strategic external partners and proactively identifying and seizing opportunity to constantly re-align partnership with evolving internal and external environments.
  • Be clear about the value WFP brings to partnerships: Demonstrates ability to articulate to internal and external audiences the value that individual contributions and immediate teams bring to partnerships. Expertly illustrates WFP’s unique ability to build resilience and strengthen the capacity of governments and communities in order to influence and negotiate with strategic partners.

FUNCTIONAL CAPABILITIES

  • Strategy & Planning Applies strong understanding of key national and international socio-political issues and the complexity and range of WFP programmes to plan and oversee implementation of programmes in area of responsibility, coordinating and monitoring to ensure effective fulfilment of the area’s needs.
  • Operations Utilises strong understanding of programme and logistics activities to direct efficient and effective implementation and builds proposals for improvements in operations.
  • Has broad understanding of contextual factors to proactively identify any issues with delivery of food aid and food assistance.
  • Resource Applies expert interpersonal skills to build strategic relationships with partners which support fundraising. Leverages understanding of WFP financials and fundraising efforts to contribute to the establishment of the relevant area’s budget, and directs delivery against overall resource needs, aligning staffing, budgets and other resources with mission critical operations.
  • Diplomacy Applies negotiation, networking and diplomacy skills to develop, nurture and sustain mutually beneficial external partnerships with local government authorities, international and local NGOs, civil societies, UN agencies, donors, beneficiaries and other partners/ media engaged in the field of food security, to improve assistance packages.
  • Collaborates with governments and other partners to identify opportunities for food assistance programmes in-line with WFP’s strategic aims locally, and negotiates the optimal approach to delivery against these.
  • People Management N/A

STANDARD MINIMUM QUALIFICATIONS

  • Education: Advanced University degree in Economics, International Development, Agriculture, Water, Food Security, Disaster Management, Social Sciences or other related field
  • Experience: At least 7 years of post graduate professional work experience (management of office or large team and in emergency response & preparedness food security, Resilience, Drought/Flood Management, and Climate Change)
  • Language: Fluency (level C) in English and Urdu language.

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE

  • Has developed, or supported in the development of, multi-discipline work plans to support the achievement of WFP (or other organization’s) strategic aims within a defined area.
  • Has experience in field operations, preferably in a hardship duty station or emergency situation and in the areas of emergency response & preparedness food security, Resilience, Drought/Flood Management, and Climate Change.
  • Has field experience via field rotations or working in a sub-office, and through field postings.
  • Gained experience of analysing local situations, assessing risk accurately and supporting managers and leaders in decision making that is sensitive to this.
  • Gained broader exposure across areas within a function (i.e. policy, programme etc.)
  • Has gained experience managing mid-size financial budgets, balancing multiple priorities effectively.
  • Has experience leading a mid-size to large team to ensure the effective delivery of objectives.
  • Participated in a vendor/government/ partner negotiation in support of broad function or Country Office requirements.
  • In-depth knowledge of, and extensive experience in working in coordination with the Provincial Government, Line Departments, and Provincial Disaster Management Authorities as well as the Federal Government Ministries such as Ministry of Planning, Development & Reform, Ministry of Food Security, Ministry of Climate Change, Economic Affairs Division of Finance Ministry, and National Disaster Management Authority.
  • Demonstrable knowledge of relevant government national and provincial legislation, policies and priorities related to each of the relevant fields (emergency response & preparedness food security, Resilience, Drought/Flood Management, and Climate Change)
  • Strong inter-personal and communication skills, particularly in relation to coordinating and working collaboratively with diverse groups of stakeholders, in particular Government, and UN agencies to develop effective strategic partnerships.
  • A sound understanding of the Humanitarian Development Peace Nexus (HDPN) and Sustainable Development Goals (SDG) framework.
  • High standard of writing skills for the preparation of all internal and external documents.
  • Participated in a moderately complex emergency operation/ development programme.
  • Has experience with security co-ordination and compound management within a mid-size area.
  • Sound and demonstrated experience in development programming and creating strategic partnerships for development funding.
  • Experience of policy formulation and development of policy guidelines, esp. in areas of emergency response & preparedness, food security, resilience, climate change, incl. drought and flood related roadmaps, policies, strategies, etc.
  • Experience of development planning and budgeting with Government

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