Head of Sub-Office
International Organization for Migration, Pemba, Mozambique
Closing Date for Applications:
Under the direct supervision of the Chief of Mission (CoM) and in close coordination with the Head of Programme and Operations and the Resources Management Officer, the successful candidate will be accountable for ensuring the overall effective management of IOM staff, assets and other resources and will be responsible for contributing to the programme implementation planning and development, monitoring and evaluation of IOM activities in the sub-office.
Core Functions / Responsibilities:
- Maintain overall organizational governance at the Sub-Office level and ensure the overall implementation of the strategic vision under the guidance and leadership of the CoM.
- Perform important tasks such as strategic planning, organizational communication dissemination of key IOM messaging. Ensures the overall adherence to finance and procurement procedures and processes and takes responsibility for the overall running of the sub-office, reporting to CoM regularly.
- Develop and maintain close liaison with local authorities (including INGC), and assistance actors (including NGO's and UN Agencies), representing IOM as the UN Migration Agency at these meetings and ensuring IOM’s mandate is represented.
- In coordination with the Head of Programmes and Operations, represent the Organization and participates in coordination meetings at the Pemba Sub-Office level, vis-a-vis the Government and partners (such as Area Security Management Team (ASMT) and Humanitarian Country Team (HCT), among others), as needed.
- In coordination with the Head of Programme and Operations, identify and develop projects and activities of interest for IOM in coordination with the CoM and in cooperation with government partners and communities.
- Reports regularly to the CoM, and prepares and submits reports to the CoM covering office operations, programme implementation, and progress programmes.
- Provide the CoM an objective overview of the performance of the programmes and highlights any factors that may be leading to underperformance and prepares proposals for appropriate action.
Supervise the administrative functions including but not limited to:
- Ensuring that IOM Administration rules and regulations are implemented and followed;
- Tracking and supervising the financial expenditure per project code in close coordination with the RMO
- to ensure healthy financial accountability;
- Maintaining records in coordination with the Resource Management Unit, ensuring compliance with
- the organizations policies and procedures and in accordance with programme standards;
- Ensuring proper management of the office and maintenance of the IOM properties, infrastructures and assets;
- Ensuring an updated inventory of assets, in coordination with relevant departments;
- Supervising the procurement and logistics services; including contracts with suppliers of goods and services in
accordance to IOM’s rules and regulations.
- Ensure the security of IOM staff and IOM properties in close coordination with IOM security officers and United Nations Department for Safety and Security (UNDSS), complying with travel security processes, procedures and reporting obligations as a part of the UN system.
- Analyses operational and administrative activities and prepares recommendations with a view to increasing their effectiveness and streamlining procedures.
- Oversees local recruitment and provides training to staff in accordance with area needs and programme requirements, in coordination at with the overall direction of the CoM and the relevant Units in Maputo.
- Perform such other duties as may be assigned by the CoM.
Required Qualifications and Experience:
- Master’s degree in Political or Social Sciences, Business Administration, Law or a related field from an accredited academic institution with five years of relevant professional experience; or
- University degree in the above fields with seven years of relevant professional experience
- Experience in project/offices management in emergency environments;
- Previous experiences with IOM and with UN specialized agencies is an advantage;
- Experience in liaising with governmental and diplomatic authorities as well as with national and international institutions;
- Experience with project implementation, scheduling and deployment of resources.
- Strong management capability and experience, especially in the field of humanitarian assistance;
- Strong leadership skills;
- Familiarity with financial and business administration;
- Excellent communication and negotiation skills;
- Good computer literacy;
- Ability to work under pressure and with minimum supervision.
- IOM’s official languages are English, French, and Spanish.
- For this position, fluency in English is required (oral and written). Working knowledge of French and/or Spanish is an advantage.
- Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.