HR and Administration officer

Danish Refugee Council , Dolo Ado, Djibouti

Skill Required:, HR and Admin
Preferred Experience: 
3 Years
Closing Date for Applications: 
3rd March, 2020

Job Description


Working with the support of the finance and Administration coordinator /Area manager


Office management

  • Ensure timely payment of office rent and utilities
  • Ensure all office utilities and infrastructures are appropriate, safe and functioning (i.e. generator, security system, health and safety. communication & internets ,photocopies et c )
  • Oversee all aspects of maintaining the DRC office inform the logistics of any repairs and /or service as required
  • Manage the support staff ( office cleaner and cooks ,Guards)

Guest house and DRC – leased houses management

  • Oversee all aspect of maintaining the DRC guest house and DRC leased houses
  • Ensure rentals and all utilities are paid on timely basis
  • Ensure all utilities and amenities are functioning at all times
  • Act as focal point with landlords/property managers on day – to – day basis as necessary
  • Make periodic visits to the guest house to check on status , and advise logistics as necessary

Personnel Administration

  • Maintain a thorough Knowledge of DRC HR policies and ensure employee adherence.
  • Act as focal point on all issues related HR policies, and educate staff on policies through staff meetings in the FO.
  • Ensure personnel files are complete and accurate assuring adherence to highest level of confidentiality
  • Maintain updated Job description database
  • Oversee leave management ,maintain leave tracking ensuring complete documentation for all staff movement


  • Assist in the recruitment process ensuring compliance to hiring procedures as outlined in the HR manual.
  • Maintain tracking system of the recruitment process and compile monthly report on recruitment
  • Facilitate the timely orientation of new staff

Management of HR processes:-

  • Provide professional advice to project managers on a range of HR issues
  • Ensure the performance management system is implemented on time.
  • Assist in development of annual staff development plan
  • Compile monthly report for submission to the finance and Administration coordinator

Experience and technical competencies: (include years of experience)

  • Minimum of 3 years’ experience for degree and 4 years for diploma holder preferably with an INGO.
  • Proven ability to prioritize tasks and meet deadlines
  • Be a team player
  • Excellent interpersonal and communication skills.
  • Commitment to learning and implementing organizational policies and procedures.
  • Proficient in MS office


  • Degree/Diploma in human resource, management, or relevant field


  • Excellent verbal and written proficiency in,
  • English
  • Amharic and
  • Somali


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