HR Assistant

World Health Organization

Kabul, Afghanistan

Experience: 3 to 5 Years

Skill Required: HR and Admin

Objectives of the Programme

To ensure that effective WHO country presence is established to implement WHO country cooperation strategies that are aligned with Member State's health and development agendas, and harmonized with the United Nations country teams.

Description of Duties

The incumbent will perform the following duties:

  • Type post descriptions and forms required for establishment of new positions and initiate related position actions in GSM as appropriate. Follow up with BUD and concerned units on creating and updating positions in the GSM HR plan.
  • Maintain and update HR confidential files and tracking systems pertaining to establishment of positions in the CO and preserve confidentiality of information.
  • Maintain an appropriate record and constant follow up on all stages of recruitment, drafting necessary correspondence and replying to routine queries, inform and consult supervisor on actual/anticipated problems.
  • Type and publish vacancy notices locally, assist in preliminary screening of applicants on the basis of agreed criteria; prepare screening sheets to facilitate review by supervisors and subsequent recruitment panels.
  • Arrange for interviewing and testing of short listed applicants by sending necessary correspondence, setting interview appointments, arranging for video conferences, etc.
  • Assist in preparing necessary background documents for selection committee submissions. Send necessary correspondence, compile selection files and distribute selection material to committee members.
  • Finalize preliminary recruitment formalities, such as reference checks, sending standard feeler letter to selected candidate, create applicant record in GSM, etc.
  • Submit different administrative transactions in GSM, including procurement of services, non-staff contracts, and follow up with concerned parties for the receipt of deliverables and finalization of payments.
  • Replace and assist other colleagues in the team and perform other related HR duties as required

Required Qualifications


  • Essential: Completion of secondary education supplemented by training in Admin/HR work
  • Desirable: University degree in business administration, social sciences or related field is an asset


  • Essential: At least 3 years of experience in administrative work, part of which in the field of HR
  • Desirable: Experience in the field of classification and recruitment


  • Good knowledge of WHO rules, procedures and office practices- Ability to draft in English neatly, concisely and grammatically correct.
  • Discretion and the ability to handle and preserve confidential information.
  • Time management and organization skills; high sense of prioritization.
  • Respect for cultural diversity.

Use of Language Skills

  • Excellent knowledge of English and Local language.