HR Assistant

UN Children's Fund, Denmark

Skill Required:, HR and Admin
Preferred Experience: 
5 years
Closing Date for Applications: 
23rd April, 2019

Job Description

UNICEF works in 190 countries and territories to protect the rights of every child and has spent 70 years working to improve the lives of children and their families. Defending children's rights throughout their lives requires a global presence, aiming to produce results and understand their effects. UNICEF believes all children have a right to survive, thrive and fulfill their potential's to the benefit of a better world. Supplies are essential to fulfil children's rights. UNICEF procures and supplies over 5,000 products to address the needs of children. Supporting child survival and development programmes around the world, UNICEF-procured supplies are critical in providing for children's health, education and protecting them from abuse, exploitation and neglect.

For every child, commitment:

This position is housed in the Human Resources Centre (HRC) of UNICEF Supply Division (SD) and the function supports the Supply Community strategy. The strategy aims to ensure the continuous professional development of staff working in the Supply Function and to maintain a sense of professional belonging, team and togetherness. It also aims to foster knowledge exchange for "everyone everywhere in the Supply Community to be connected," to deliver results for children.

Under the supervision of the Organizational Learning & Development Manager (Supply Community), the HR Assistant (Supply Community) supports HRC work on emergency and critical deployments and work on roster management, global rotation for the supply function, mentoring, knowledge exchange for the Supply Community and work on staffing structures and Job Profiles for supply teams in the field. The position interacts closely with Supply & Logistics teams on a global level.

How can you make a difference?

Below are the key functions/accountabilities for this position.

Rotation and career development:

  • Provides assistance to rotation exercises for UNICEF supply function, including data management, coordination of support to staff, maintenance of SD documentation and assistance to Supply Division management on the Supply function review;
  • Assist in the career development initiatives for the supply community such as e.g. mentoring scheme and development assignments.
  • Assist supply managers on the use of sourcing mechanisms (Talent groups, stretch assignments, regular recruitment). Facilitates technical clearance for the Supply function.

Maintenance of supply community HR data:

  • Provides assistance in maintenance of supply community data, and development of reports.
  • Liaises with DHR on data requests, cleans and corrects data as required. Updates data, and ensures updated information is fed into supply community mailing list, and UNICEF Learning Management System.
  • Review of global community HR data as and when required and assist Regional and Country Offices regarding information on supply community HR data.

Knowledge Exchange: Contributes to the knowledge exchange pillar of the Supply Community strategy with ideas and planning and acts as a Facilitator of knowledge exchange (through sharing sessions, webinars, on the Yammer platform, etc.) on topic areas that are relevant to the Supply Community.

Rosters Maintenance and Deployments:

  • Maintenance and further development of rosters to ensure availability of staff and external candidates for shorter term assignments, emergency deployments and urgent back-fills, for both "supply and logistics" and construction areas.
  • Provides administrative assistance to emergency deployments and other types of short term staffing needs for supply community globally. Conducts roster searches, liaises with normative centres, emergency unit and Director's Office, as well as Country offices, Regional offices and Division of Human Resources/emergency in New York.
  • Maintains processes and documentation on deployments, including data for monitoring purposes. Schedules and conducts pre-deployment briefings and post-deployments debriefs. Compiles feedback from debriefs and suggests improvement actions.

Staffing structures for supply teams:

  • Development and maintenance of Generic Job Profiles for the global supply function. Supports analysis of staffing structures, and development of standard and specific staffing structures for supply teams in the field.
  • Any other ad hoc assignment as requested by the Supervisor.

To qualify as an advocate for every child you will have:


  • Completion of secondary education
  • Minimum 5 (five) years of experience in Human Resources, including managing HR data.
  • Strong data management skills and good command of Excel.
  • Work experience from an international setting.
  • Fluency in English

Valid work permit and residency in Denmark at the time of submitting the application. Note that the selected candidate is responsible for obtaining any required extension of their residence permit as such an extension cannot be dependent on an employment with UNICEF.


  • University level courses in supply chain management and/or human resources management.
  • Experience supporting staffing needs in emergency contexts.
  • Experience with knowledge exchange initiatives.
  • Fluency in French
  • Experience dealing with confidential information
  • Working experience from the UN system


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