Thinking of a Career in Emergency Management?
- BY Nicole Pelette
Position Title: HR Assistant "For Egyptian Citizens Only"
Functional Group: Local Office
Reports to: HR Officer
Supervisory Responsibilities: None
Compensation Band: B
The CRS Egypt country program began in 1956 at the invitation of the Egyptian president Nasser by providing relief assistance to the victims of the Suez War. Over the following few decades, CRS Egypt moved from large-scale food relief to long-term poverty alleviation and development programs. CRS Egypt works in a wide variety of areas within the development field.
Currently, CRS Egypt has three main programs: the livelihoods program, interfaith peacebuilding program and the education assistance program for refugees. Projects under these programs range from the provision of technical assistance and capacity building to partners, and promoting peace and tolerance, to educational grants for refugees, and the protection of children who are victims of trafficking. Additional programming includes Emergency Preparedness and Response projects that arise as need be. A regional Management Quality unit assists the CP support department in developing and maintaining the highest level of operations standards.
CRS Egypt currently holds a main office in Cairo, and sub-offices in Maadi and Mohandessin.
· The HR Assistant provides general administrative and secretarial support. S/he exercises independent judgment in planning and organizing a diversified administrative support portfolio and recommends changes to operations practices to the senior management to improve efficiency and effectiveness in assigned areas. S/he ensures services are provided in a professional and courteous manner.
The incumbent will carry out the following functional areas:
· The maintenance of accurate personnel files for national staff.
· Maintain all work contracts for national staff
· Maintain staff labor work books, as well as pension, health and unemployment forms as per local law requirements.
· Process staff vacation, sick and other types of leave
· Complete work termination papers in compliance with CRS policy and local legal regulation
· Manage staff medical insurance claims and requests: manage complaints and feedback related to service provider. Handle special approvals for some medical services, prepare quarterly payment requests for the medical service suppliers,
· Assist supervisors with monitoring the timekeeping process: monitor timesheets submissions; maintain employee leave balance report; reconcile timesheets and leave requests with attendance sheet and report any discrepancies to supervisors.
· Assist in the recruitment process; printing CVs, contacting candidates, preparing, scheduling and organizing tests and interviews in coordination with the HR and Procurement officer and the recruiting manager.
· Following up and ensuring that newly hired staff has submitted their reference checks and hiring legal papers in accordance with CRS recruiting policy and the local labor law.
· Maintain a tracking system to ensure that CRS recruitment processes and policies are followed accurately.
· Create and maintain an organized Personnel filing system as per the Labor Law and CRS Auditors requirements.
· Update and maintain an up-to-date HR database system.
· Organizing staff development events
Legal regulative issue and CRS Policy:
· Make sure that Policies and Procedures Manual is available in all official language versions and provide clarification if required by staff.
Communication, Coordination and Other Duties:
· Coordinate with Program Support Department staff members, Project Managers and Project Officers and Partners as required.
· Responds to audit queries in a timely and professional manner when necessary.
· Any other responsibilities as directed by the Operations Manager/Head of Operations, and Country Representative.
· Keep senior management informed of all law changes that might have influence on CRS mission in CP
Internal Coordination and Communications:
· Coordinate with other peers all activities in support of the grant/project.
· Undertake donor liaison in the field as required in support of senior management.
· Implement the MEAL activities to capture project progress, accountability and learning environment and it applicable work with partners to ensure consistent understanding and implementation of MEAL activities.
· Mediate as necessary among local actors during project life.
Key Working Relationships:
Internal: All staff.
External: Partner Organizations, Local Banks, Local Taxation and Social Security Authorities, Auditors.
These are rooted in the mission, values, and guiding principles of CRS and used by each staff member to fulfill his or her responsibilities and achieve the desired results:
· Cultivates Constructive Relationships
· Promotes learning.
Position Requirements and Qualifications:
· Seek and apply knowledge, information and best practices from within and outside Development Agencies.
· Significant work experience in a directly related field will be considered in lieu of a graduate degree
· Position requires flexibility and the capacity to deal with ambiguity and change
· Normal conditions of an office environment.
· Regular travel to field offices.
· Position requires flexibility and the capacity to deal with ambiguity and change until regional systems and standards are in place.
This job description is not an exhaustive list of the skill, effort, duties, and responsibilities associated with the position.