HR Business Partner

International Atomic Energy Agency

Vienna, Austria

Experience: 3 to 5 Years

Skill Required: HR and Admin

The Division of Human Resources (MTHR), within the Department of Management, plans, acquires and manages human resources to effectively implement the IAEA programmes. It thus delivers the full spectrum of human resource services, including HR organizational development and planning, talent acquisition and development, performance management, and administration of compensation and benefits. The Division serves a multicultural workforce of approximately 2500 people from diverse scientific, technical, managerial and professional disciplines. The HR Management Section (HMS) provides HR services to the Agency and advice to managers in the areas of workforce planning, talent acquisition, staff relations and the business partner approach.

Main Purpose:

Reporting to the Section Head, HMS, HR Business Partner serves as an advisorto management on human resources related matters to ensure alignment of organizational entities with their respective programmatic needs while continuously promoting respectful working environment.

He/she provides guidance and support to managers on workforce planning, talent acquisition, performance management, HR rules and regulations, and learning and development matters in collaboration with other subject matter experts in MTHR. He/she oversees the related HR process and supervises the work of the assigned staff.


The HR Business Partner is: (1) a substantive HR expert and adviser, who provides managers proactive and strategic advice and guidance on HR-related matters including but not limited to workforce planning, talent acquisition, working environment, and performance management; (2) an analyst, developing human resources strategies to support programmatic deliverables based on assessment of current and projected human resources needs and (3) a manager, managing the assigned staff, establishing work plans, monitoring performance, and providing guidance, coaching and staff development support.

Functions / Key Results Expected:

  • Support managers in developing coherent strategic plans to meet current and projected human resources requirements based on in-depth analysis of the Department or Offices programmatic needs and budget.
  • Support managers throughout the recruitment and talent acquisition process and advise staff in recruitment matters.
  • Provide guidance and assistance to managers on performance management, HR policy, learning and development including coaching, counselling, disciplinary actions, etc. in close collaboration with other subject matter experts in MTHR.
  • In close collaboration with MTHR staff relations team, work closely with management and staff to continuously strengthen work relationships, build morale, and increase productivity.
  • Manage assigned HR processes in the area of responsibility, as required.
  • Monitor effectiveness of existing HR regulations, procedures and guidelines and pro-actively contribute to their modification or establishment of the new ones, as needed. Participates in policy making and other HR working groups; performs other procedural/policy related tasks as required.
  • Build awareness and understanding of HR policies, procedures and guidelines through engagement with managers.
  • Maintain an effective level of business literacy about the designated entities budget, strategic plans, programs, and culture.
  • Assess and anticipates HR-related needs for assigned group of clients.
  • Analyse trends and develop solutions, programs, and best practices.

Qualifications, Experience and Language skills:

  • Advanced university degree or equivalent in human resources management, public or business administration or any other related field.
  • University degree in human resources management, public or business administration or any other related field combined with three additional years of relevant work experience may be considered in lieu of advanced university degree.
  • Minimum of seven years of progressively responsible experience in human resources management with emphasis on workforce planning and recruitment, including experience at an international level.
  • Thorough knowledge of human resources principles, management practices as well as HR procedures and operations in an international organization.
  • Knowledge of best practices in international human resources management in the private sector and/or UN Common System an advantage.
  • At least 3 years in a strategic partnership role, supporting and influencing senior executive leadership. Knowledge of Enterprise Resource Planning software and recruitment software such as TALEO would be an asset.
  • Excellent oral and written command of English. Knowledge of other official IAEA languages (Arabic, Chinese, French, Russian and Spanish) is an asset.