HR Coordinator

Macfadden, United States

Skill Required:, HR and Admin
Preferred Experience: 
1 to 3 Years
Closing Date for Applications: 
26th January, 2018

Job Description

Macfadden is an employee-owned, international professional services corporation that applies integrated information technology solutions and program/project management expertise to help solve critical issues impacting the health, safety and security of the world around us. Since 1986, federal agencies have relied on Macfadden for critical support in the areas of international disaster response, development and humanitarian assistance, information technology solutions, financial management systems support and knowledge management and communications.

Today, Macfadden provides innovative solutions that enable our customers to rapidly respond to complex international disaster relief efforts; develop and maintain critical government financial systems, and safeguard key government information systems. We offer a broad range of technical capabilities to solve complex program requirements ranging from international program management and training, grants administration, geospatial information systems, information technology operations, financial systems, and helpdesk support.

With more than 200 employees, Macfadden is headquartered in Silver Spring, MD with multiple client site operations in the greater Washington, DC region and Tidewater, VA area.

Position Summary:

The HR Coordinator will provide support to the Macfadden (HASC) program management team. Reporting directly to the Program Manager for the Food for Peace (FFP) Task Order, the HR Coordinator is responsible for assisting in the recruitment, onboarding, and on-site orientation of all program staff for the FFP Task Order, in addition to managing HR related matters concerning Macfadden’s USAID staff. The HR Coordinator will partially be responsible for accurate and compliant documentation for all program staff and consultants, including PII.

Key Accountabilities:

  • Responsible for the ensuring all staffing requirements are filled by the highest quality candidates
  • Ensure all employment documentation is accurate, compliant and processed in a timely manner
  • Ensure accuracy of all employee expenses and supporting documents
  • Maintain strong communication and professional relationships with all colleagues and clients
  • Manage performance reporting process for staff on-site.
  • Support technical units with HR and recruitment needs.

Essential Functions:

Recruitment and Onboarding

  • Understand and execute the Macfadden recruitment process: assist in the development of position descriptions, facilitate the application process, arrange interviews, and provide information on positions to candidates.
  • Responsible for administrative tasks related to recruiting including maintaining files, answering hiring questions for candidates, and reporting on ongoing recruitments.
  • The individual must be able to work closely with a variety of personality types, participate in public recruiting outreach efforts, and possess exceptional oral and written communication skills (English).
  • The individual will represent the company at external events and may be asked to identify qualified recruitment sources, networking leads, job fairs, conferences, and advertising resources to recruit and further expand the recruitment network.
  • Ensures all employee onboarding documents are completed accurately and processed in a timely manner
  • Coordinate orientation for new employees, and special presentations on benefits and other issues as needed
  • Maintains project staff database and SharePoint system for all staff documents
  • Process computer access forms for all new employees


  • Register newly cleared employees for biweekly security clearance training
  • Process USAID, Macfadden, and Mission clearance request forms to issue new employees badge access
  • Assist employees with any badge issues/security clearance matters and work with appropriate Macfadden and USAID staff to mitigate issues
  • Other duties as required.

Local travel may be required.

Education: Bachelor’s Degree in Business Administration, Human Resources Management, Organizational Psychology, or a related field.

Experience: At least 2-3 years working in an administrative role with some HR related responsibilities and experience. Must have experience handling and managing personally identifiable information (PII).

Required Skills: Excellent written and verbal communication skills. Attention to detail. Experience recruiting staff and/or other HR management functions. Proficient in Excel and other MS Office programs. Must have a desire to learn. Reliable, motivated, and committed to customer service.

Preferred Skills: Experience working with the USG or government contractor.

U.S. Citizenship is required; selected candidate must be able to qualify for a government sponsored Secret security clearance.

Physical Requirements

While performing the duties of this job, the employee is regularly required to talk, hear, and use hands to finger, handle or feel objects, tools, or controls. The employee is occasionally required to reach with hands and arms. Specific vision abilities required by this job include close vision. The employee must occasionally lift or move up to 25 pounds.
This position description reflects Macfadden’s assignment of essential functions; nothing in this job description restricts the Company’s latitude to assign or reassign duties and responsibilities to this job at any time.


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