Background Information

UNOPS is an operational arm of the United Nations, supporting the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to help people build better lives and countries achieve sustainable development.

UNOPS areas of expertise cover infrastructure, procurement, project management, financial management and human resources.

Working with us

UNOPS offers short- and long-term work opportunities in diverse and challenging environments across the globe. We are looking for creative, results-focused professionals with skills in a range of disciplines.

Diversity

With over 4,000 UNOPS personnel and approximately 7,000 personnel recruited on behalf of UNOPS partners spread across 80 countries, our workforce represents a wide range of nationalities and cultures. We promote a balanced, diverse workforce — a strength that helps us better understand and address our partners’ needs, and continually strive to improve our gender balance through initiatives and policies that encourage recruitment of qualified female candidates.

Work life harmonization: UNOPS values its people and recognizes the importance of balancing professional and personal demands.

Background information - Implementation Practices and Standards (IPS)

• Within UNOPS, Implementation Practices and Standards (IPS) is responsible for the UNOPS delivery practices. IPS provides thought leadership, standards and oversight as support to the successful delivery of programmes and projects within UNOPS service lines (infrastructure, procurement, project management, human resources and financial management services). IPS is comprised of the Infrastructure and Project Management Group and the Procurement Group which aims to reduce organizational risks, improve project performance, and promote excellence across UNOPS projects through the Standards Management Framework; and provides organisational oversight on the application of standards. These Groups also support the positioning of UNOPS in the UN system and development sector in Infrastructure, Project Management and Procurement.
• The Portfolio support unit which aims at building up and managing the organisational readiness of UNOPS and therefore support the implementation of the UNOPS global portfolio. It also provides support services to the Implementation Practices and Standards function.
• IPS is also hosting the Knowledge Management corporate initiative.

Background information - Portfolio Support

Portfolio Support (PS) is a business unit within the Implementation Practices and Standards function which aims at (a) setting up and managing aspects of the organisational readiness of UNOPS, and (b) providing support to the IPS operations.

Organisational Readiness

The PS team supports the UNOPS global portfolio by building up and managing corporate retainers rosters and long term agreements to supplement existing resources in order to implement the corporate strategy and address the needs of the donors. The organisational readiness is focused primarily on UNOPS mandate in infrastructure, project management and procurement and aims to cover the needs of the Regional Portfolios at both opportunity development and project start-up levels, as well as on an ad-hoc basis, including emergency response to crisis. The UNOPS organisational readiness shall be aligned with the business plans of the regional portfolios.

Support to IPS operations

Portfolio Support provides timely support to IPS on operational aspects and take a coordination function in the areas of Human Resources (HR), general Administration, Communication, Finance and Procurement by working in close relationship with other Headquarter (HQ) units, notably the Shared Services Center (SSC). The PS team also manages the Project of the Year Award (POTYA). In addition, the PS team includes a compliance function to support transparent and efficient management of IPS overall.

Background Information - Job-specific

• Under the overall supervision of the Portfolio Support Manager, the HR Senior Analyst has a primary focus on the development and management of the retainer aspects of the organisational readiness.
• More specifically, the HR Senior Analyst will contribute to the UNOPS organisational readiness by being responsible for (a) analyzing the regional portfolio needs and priorities in terms of retainers, primarily in Infrastructure, Project Management, Procurement and secondarily in Transactional Services and (b) building up/maintaining and managing a pool of retainers to be used primarily by the field offices, in close collaboration with the retainers’ technical supervisors in the HQ practices units.
• The retainer profile search, the hiring of the retainers, the post-assignment performance management and the payment functions are being embedded in UNOPS systems, including the UNOPS ERP system, as well as Google environment. While the coordination of the technical aspects of the retainer management tool will be covered by the Media and Communications Analyst, the analytical work of the HR Senior Analyst will contribute to the tool requirements definition and continuous improvements of the tool features; as well as testing the tool features before their release.
• S/he will also be part of the hiring process workflow, i.e. receiving the hiring requests to advise on the most appropriate retainer profile for the assignment request received. S/he will ensure that the request goes through smoothly, i.e. is received and addressed by the retainer and the technical supervisor. Last, s/he will ensure that the performance feedback is obtained after each assignment in parallel of, or prior to initiating the payment.
• While the overall recruitment process and the contract administration aspects will be managed by the Integrated Practice Advice and Support (IPAS) HR team, an integrated support services and advisory function of UNOPS, the HR Senior Analyst will ensure a coordinating function under the leadership of the Portfolio Support Manager.
• The role requires a deep understanding and knowledge of the respective UNOPS HR policy and processes as well as strong analytical skills. The successful candidate should be able to review and analyze CVs and profiles to match the profile of the candidates/retainers to a specific position or assignment, as well as support the shortlisting process when building up/expanding the pool of retainers. S/he will also support the outreach effort in order to build a diverse pool of retainers, also in terms of gender and social inclusion.
• Maintaining the highest degree of personal and professional ethics, the HR Senior Analyst promotes a collaborative, service-focused, quality and results-oriented approach in IPS. The HR Business Analyst works in close collaboration with the IPAS HR colleagues to successfully build a retainer pool addressing the needs of the UNOPS Global Portfolio.

Education/Experience/Language requirements

Education:

• Advanced University Degree (Master’s or equivalent) in Human Resources Management, Business Administration, social or behavioral sciences, or other relevant discipline related to data analytics.
• A first level University degree with a combination of 2 additional years of relevant past experience may be accepted in lieu of advanced university degree.

Work experience:

• 2 years of experience in human resources management are required.
• Experience with data analysis is required.
• Experience is a large organisation is desirable.
• Experience in the development sector or working with UN system organizations is desirable.
• Knowledge of the infrastructure and/or project management and/or procurement sectors is desirable.
• Experience using google suite is an asset.
• Experience working on gender and social inclusion aspects is an asset.
• Experience in multicultural environments, including in developing countries is an advantage.

Languages:

• Fluency in English is a requirement.
• Working knowledge of French and/or Spanish and/or Arabic is an advantage.

Source:https://jobs.unops.org/pages/viewvacancy/VADetails.aspx?id=18932#5