HR Specialist

Food and Agriculture Organization

Rome, Italy

Experience: 3 to 5 Years

Skill Required: HR and Admin

The Human Resources Division (CSH) provides HR strategies, policies, tools, guidance and oversight to FAO clients worldwide to ensure that the Organization attracts, develops and retains a diverse, skilled and highly motivated workforce, delivering on the mandate of the organization. Over the next years, CSH will focus on developing and implementing a people centered strategy, and positioning HR as a strategic partner contributing to the achievement of the mandate of FAO.

The Human Resources Division is composed of two main clusters, namely (i) the Integrated Talent Management, providing advice and managing position management, recruitment, mobility, staff development and training, performance management and social security; and (ii) the HR Strategy and Policy providing HR strategic guidance, policy and oversight.

The position is located in the Human Resources Division, under cluster (i), in the Recruitment Branch (CSHR) at FAO headquarters in Rome, Italy.

The Human Resources Officer (Recruitment and Staffing) reports to the Head of Recruitment/Senior Human Resources Officer, CSH.

Talent management, recruitment and staffing.  

Key Functions:

  • Supports hiring managers in proactively planning for their recruitment needs, follows up on established plans and provides advice as needed on selection processes for the recruitment of Professional, General Service and other categories of staff, ensuring adherence to policies and procedures.
  • Actively engages all stakeholders in the achievement of corporate targets of Key Performance Indicators (KPIs) in terms of vacancy rate and time to fill. 
  • Manages the day-to-day implementation of recruitment activities, including coordinating the advertisement of vacancies, preparation of technical tests, monitoring of process of screening applicants, performs the screening and review the qualifications of candidates, ensures that the recruitment process is carried out in accordance with the overall recruitment plan and relevant policies and procedures.
  • Produces and extracts reports and provides data analysis on recruitment trends, vacancy rate and other KPIs as needed, ensuring the accuracy of data. 
  • Produces relevant communication, notes and documents to assist senior officers, as necessary, in the communication on recruitment and staffing matters.
  • Assist in the organizing of selection processes including coordinating on the availability of the panel members, preparation of all necessary documentation, interview schedule logistics, and preparation of appointment messages for selected candidates 
  • Participates in selections panels, as and when required.
  • Closely monitor the various stages of the recruitment processes assigned and follow up as needed to ensure that the time to fill the position is within the set deadlines
  • Reviews ongoing service delivery, related policies, procedures and systems to recommend changes, develop proposals and coordinate updates/revisions.
  • Maintains and enhances relationships with regional HR focal points, the Shared Services Center (SSC) and other partners.
  • Performs other duties as required. 

Candidates Will Be Assessed Against The Following:
Minimum Requirements:

  • Advanced university degree or University degree in human resources, law, social sciences, management, business administration, political science and international relations or a related field.
  • Minimum of one year (level C) or 5 years (Level B) of relevant working experience in HR administration with an international reach, specifically recruitment and staffing.
  • Working knowledge (proficient - level C) of English (for PSA) and limited knowledge (intermediate - level B) of another FAO official language (Arabic, Chinese, French, Russian or Spanish) (for consultants).

Technical/Functional Skills 

  • Extent and relevance of experience in human resources talent management, recruitment and staffing.
  • Extent and relevance of experience in development and implementation of human resources recruitment policies and procedures.
  • Knowledge of automated human resources management system; familiarity with Enterprise Resource Planning systems is required.
  • Working knowledge (proficient - level C) of another FAO official language is considered a strong asset.
  • Ability to analyse complex issues and suggest solutions.