The HR Analyst manages the IRH HR Unit and supervises and leads the HR Unit personnel or is a team member of the HR Unit. The HR Analyst works in close collaboration with the Programme, Operations, and project teams in the CO, UNDP HQ OHR Business Partners, and staff in GSSC and other UN Agencies to ensure successful performance in HR management.
Responsibilities:
Ensure full compliance of HR activities with UN rules and regulations, and UNDP policies, procedures, and strategies; effective implementation of the internal controls; and analysis of supporting parameters, proper design and functioning of the HR management system and practices.
Continuously analyze corporate HR strategies and policies, assess the impact of changes, and make recommendations on their implementation in the IRH. Continuously research policy matters related to conditions of service, salaries, allowances, etc. Elaborate and introduce HR measurement indicators; and monitor and report on achievement of HR results.
Advise management and personnel, as necessary, and keep management informed of new HR policies and practices and their implementation.
Provide support in IRH HR business processes mapping and elaboration/establishment of internal Standard Operating Procedures (SOPs) on HR management where needed in IRH to supplement SOPs issued by GSSC/OHR. Control workflows in the HR Unit.
Advocate for implementation, monitoring and compliance of HR policies and corporate programmes, including UNDP mandatory courses, gender, prevention of harassment, career development and knowledge management.
Support the implementation, in coordination with Management and relevant units, of corporate targets, including gender indicators.
Support the alignment of workforce/HR plan and business unit strategies and resource needs.
Analyze and elaborate proposals for and implement a strategic approach to IRH HR interventions including recruitment, proper use of contractual modalities, change management, workforce planning, position management, job classification, performance management, personnel needs and wellbeing, and career development, in line with the relevant policies, roles and procedures.
Support the facilitation of staff-management relations in the office. Facilitate information to all personnel on access to corporate resources on grievance and support mechanisms.
Organize and coordinate UNDP’s participation in inter-agency exercises and surveys, such as the comprehensive and interim local salary surveys, hardship, and place-to-place surveys, as applicable, in coordination with the direct supervisor and partner agencies.
Coordinate the IRH HR support to the UN-system.
Support the elaboration and implementation, in coordination with the supervisor and Management, of HR strategy on audit recommendations.
Analyze and advise on the risk management of IRH HR activities to proactively manage and mitigate.
Manage transparent and competitive recruitment and selection processes in coordination with GSSC and Hiring Managers that includes updating job descriptions, proper job classification, preparing vacancy announcements, screening candidates, chairing interview panels, recommending recruitment strategies, and submission of compliance review cases as per the actions delegated to IRH. Provide oversight of recruitment under UNDP projects and facilitate recruitment at the request of UN partner agencies.
Liaise and coordinate with relevant GSSC teams on the management of contracts, monitoring and tracking of all transactions related to positions, recruitment, HR data, benefits, earnings/deductions, retroactivity, recoveries, adjustments, and separations. Provide oversight of clustered services and report to supervisor and/or IRH management for any cases to be escalated if and as needed.
Oversee timely contract management actions, in close coordination with supervisors and senior management.
Upon delegation of responsibility, perform HR Manager functions in ERP and validate cost-recovery charges in ERP for HR services provided by UNDP to other Agencies.
Develop and manage IRH rosters as appropriate.
Manage International and local personnel entitlements and position funding delegated to the IRH HR Unit in consultation with budget owners and in close coordination with GSSC as needed.
Initiate the contract management, payroll, and separations in coordination with GSSC in accordance with the delegation of authority given to IRH.
Support workforce reporting, data analysis and maintenance of the organigram.
Support the design and implementation of strategies on staff wellbeing related issues, including analysis and recommendations of Engagement Surveys results.
Education:
Advanced university degree (master's degree or equivalent) in Human Resources, Business Administration, Public Administration, or related field is required.
A first-level university degree (bachelor’s degree) in combination with an additional two years of qualifying experience will be given due consideration in lieu of the advanced university degree
Work Experience:
Minimum 2 years (with master’s degree) or 4 years (with bachelor’s degree) of relevant experience at the national or international level in providing HR advisory services and/or managing staff and operational systems.
