This position is located in the Office of the High Commissioner for Human Rights (OHCHR), Programme Support and Management Services, Human Resources Management Section, Partnerships and Affiliated Workforce (PAW) Unit. The Human Resources Assistant reports to a Human Resources Officer/Head.
Responsibilities:
Processes applications for vacancies, including preparing and maintaining case files for candidates, ensuring and monitoring the transfer of files of candidates between offices, arranging for interviews, and entering data on candidates into the automated roster.
Assists in the filling of posts, including initiating and following-up on reference checks and academic verifications, ensuring the completion of the pre-recruitment formalities, calculating salaries and related benefits, and preparing and dispatching offers of appointment and Statement of Emoluments.
Assists in the evaluation and screening of applications of candidates for secretarial, clerical and related categories positions.
Maintains vacancy announcement files and tracks status of vacancy announcements.
Coordinates with Executive Offices and selected candidates on travel arrangements, visa matters and shipment of personal effects.
Prepares agenda and provides relevant documentation required for recruitment related meetings.
Prepares personnel actions.
Advises staff on visa matters. Administration of entitlements.
Reviews and processes requests for entitlements and claims.
Maintains IMIS entitlements reference tables.
Assists in the review and processing of data pertaining to conditions of service.
Assists in the organization and conduct of training courses and workshops.
Provides logistics and administrative support to trainers.
Assists in reviewing and processing requests for classification.
Provides advice and answers general queries on classification procedures and processes.
Assists in the creation of job openings, shopping carts, service entry sheets and generation of purchase orders for consultants and individual contractors in INSPIRA and UMOJA.
Assists in calculation and determination of fees paid to the consultants and individual contractors in line with the set UN procedures.
Assists in the review of job openings for consultants, individual contractors and interns.
Maintains automated database containing HR related statistics and prepares periodic reports.
Assists in the evaluation and screening of interns for eligibility.
Maintains and analyses data for interns, fellows, UNVs, consultants and individual contractors.
Education:
High school diploma or equivalent is required.
Work Experience:
A minimum of five (5) years of experience in human resources management, administrative services or related area is required.
The minimum years of relevant experience is reduced to 3 for candidates who possess a first-level university degree or higher.
Experience working with an Enterprise Resource Planning (ERP) system such as Umoja is required.
Experience with data analysis and reports is required.
A minimum of three years of experience within the United Nations or similar organizations is desirable.
Languages:
English and French are the working languages of the United Nations Secretariat.
For the post advertised, fluency in oral and written English is required.
Knowledge of another official United Nations language is an advantage.
