The role of the Division of Business Operations (BOS) ensures the productivity and transparency of the technical programmes and the implementation of the EPW. BOS oversees budgetary and financial accountability with a risk-based approach to support the management of entrusted resources with close attention to value-for-money principles. BOS implements projects to improve Euro’s productivity and ensure financial sustainability of the region's structures; develop a client-oriented culture among the enabling services; strengthen Country Office capacities; and drive strategic initiatives to enhance staff motivation and productivity. BOS strives to strengthen the capacity of the Regional Office to react in an agile way to external and internal changes. The purpose of the Human Resources and Talent Management (HRT) unit is to partner with the business adding value to the business process and work of EURO through the provision of tactical and operational advice to staff and managers on workforce planning; Policy & procedural guidance - Efficient and effective sourcing, recruitment & management of human resources; performance management compliance and advice to influence and promote a culture of continuous performance and ensure that mechanisms for a more inclusive, relevant and supportive performance culture; occupational health and related supports including the staff physician.
Description Of Duties
To provide a range of human resources administrative assistance in support of the day-to-day activities of the Unit, with a focus on background checks, selections, recruitment, roster management, and onboarding.
Key duties:
Assist the responsible Officer(s) and Associate(s) in activities and processes related to the recruitment of Fixed-term and Temporary staff (all categories), and Consultants:
Drafts and ensures accuracy of vacancy notices and posts them on the Intra/Internet, via standard distribution. Drafts appropriate screening questions, based on the existing job description.
Generates preliminary screening of applicants based on agreed criteria; generates spreadsheets using the on-line recruitment system to facilitate review by the HR officer, hiring manager and subsequent selection panels.
Ensures all arrangements for interviewing and testing of prospective staff including preparing recruitment panel files, scheduling interviews, arranging for video conferencing facilities and monitoring offsetting.
Conducts reference searches and other background checks, such as e.g. Clear Check;
Initiates preliminary version of selection panel reports (by inserting posting and screening information) and prepares selection background for submission to approving authority.
Provides assistance to staff members and/or applicants under selection or under reassignment and ensures that support and accurate and complete information is provided in a timely manner.
Upon request from the responsible Officer(s) and Associates, liaises with the Global Service Centre to provide information and obtain clarification on specific staffing cases, particularly in relation to queries from candidates on entitlements and benefits, and during the on-boarding and separation processes.
Maintains an updated and efficient tracking system to ensure cases are efficiently managed within the allocated timeframe and in the most effective way; maintains all necessary records, databases and statistics to allow comprehensive filing, tracking and analysis.
Drafts reports and messages; prepares formal Correspondence to both staff members and managers.
Organizes meetings, teleconferences, and selection panels, including all related logistics; ensure completeness of all documentation and information for the meeting.7. Acts as the focal point for Clear Check. 8. Perform all other related duties as assigned.
Required Qualifications
Education
Essential: Completion of secondary school or equivalent.
Desirable: Relevant higher education.
Experience
Essential: At least 5 years of progressively responsible experience in human resources and/or the secretarial/administrative field.
Desirable: Experience in an international environment or institution. Relevant experience in WHO or in the UN.
Skills
Demonstrated excellent communication skills. Demonstrated knowledge of human resources. Ability to identify and manage one's own emotions, aswell as helping others to do the same.
Use of Language Skills
Essential: Expert knowledge of English.
Desirable: Intermediate knowledge of French,Russian,German.
