Human Resources Assistant

World Food Programme, Johannesburg, South Africa

Skill Required:, HR and Admin
Preferred Experience: 
3 Years
Closing Date for Applications: 
26th January, 2019

Job Description



The United Nations World Food Programme (WFP) is recognized as the leading solution provider and partner in the struggle to end hunger and malnutrition and particularly for its efforts to reach those furthest behind first.

Being the frontline agency of the United Nations system that delivers innovative hunger solutions to 81 countries each day worldwide; WFP’s 14,800+ strong staff share a vision and commitment to end hunger by 2030. Tackling the causes - not just the symptoms – and operating in the remotest corners of the world, with all logistical means necessary, WFP’s results-focussed team provides nutritious and life-saving food and cash assistance when necessary. Bringing unrivalled experience and operating in the world’s most high profile, difficult environments, WFP upholds the humanitarian principles of humanity, integrity impartiality and neutrality.

In successfully achieving the Sustainable Development Goal 2 (SDG 2) i.e Zero Hunger by 2030, the WFP team actively fosters partnerships with governments, communities, local authorities, civil societies, other UN agencies and the private sector.


To perform a range of HR tasks to support accurate implementation of WFP policies and procedures and facilitate the effective functioning of a client-focused and strategy-oriented HR services.

KEY ACCOUNTABILITIES (not all-inclusive)

Under the direct supervision of the Regional Human Resources Officer, the Human Resources Assistant will perform the following duties:

Management of Local RB Recruitment Processes:

  • Focal point for all incoming requests enduring that Management approval has been obtained before proceeding with the Vacancy Announcement (VA) Process;
  • Keep tracking system in place of all on-going local recruitment fixed tern and short term, draft recruitment plans for all new requests;
  • Utilize and request assistance from all other HR Unit staff to ensure that process stay on track;
  • Draft internal and external VAs ensuring that approval is obtained;
  • Issue VA in accordance with standards of practice and recruitment plans
  • Liaison with external service providers in ensuring VAs can be published within specified time frames; work with Procurement Unit so that access to Career Junction for the posting of external VA is immediately available at all time; and following up on payments to be made;
  • Liaison with Heads od Units on selection processes and facilitation of assessments and interviews;
  • Follow up that all interview reports are provided timely;
  • Ensure the efficient and timely collection of confidential references.
  • Co-ordinate Local Appointment and Promotions Committee (LAPC) meetings and prepare all necessary LAPC documentation;
  • Preparing and issuance of Contracts to successful candidates and providing appropriate feedback to all other assessed/interviewed candidates
  • Create, check and maintain personnel files for all staff ensuring all documentation is complete;
  • Perform other related duties as required.


  • Secondary School education supplemented by Degree/Diploma in Human Resources; Business Administration or related field.
  • Fluency in both oral and written communication in the English language.

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE: At least five years of progressively responsible work experience including at least three years in a Human Resources or related field and at least one year at the G5 level or equivalent.

OTHER SPECIFIC JOB REQUIREMENTS: Experience utilising computers, including word processing and spread sheets. Experience using enterprise resource planning software a strong advantage.



  • Understand and communicate the Strategic Objectives: Helps teammates articulate WFP’s Strategic Objectives.
  • Be a force for positive change: Suggests potential improvements to team’s work processes to supervisor.
  • Make the mission inspiring to our team: Explains the impact of WFP activities in beneficiary communities to teammates.
  • Make our mission visible in everyday actions: Articulates how own unit’s responsibilities will serve WFP’s mission.


  • Look for ways to strengthen people's skills: Trains junior teammates on new skills and capabilities.
  • Create an inclusive culture: Seeks opportunities to work with people from different backgrounds.
  • Be a coach & provide constructive feedback: Serves as a peer coach for colleagues in same area of work.
  • Create an “I will”/”We will” spirit: Tracks progress toward goals and shares this information on a regular basis with supervisor.


  • Encourage innovation & creative solutions: Explores ways to consistently be more efficient and accurate in own areas of work and shares new methods of work with colleagues.
  • Focus on getting results: Focuses on getting results and tracks trends in completion rates for own tasks to identify opportunities for efficiency.
  • Make commitments and make good on commitments: Takes responsibility for own tasks and notifies supervisor as soon as possible of potential delays in meeting deadlines or commitments.
  • Be Decisive: Independently decides what action to take when faced with critical choices in the workplace or in dangerous situations in the field.


  • Connect and share across WFP units: Suggests opportunities for partnering with other units to supervisor.
  • Build strong external partnerships: Identifies opportunities to work with colleagues and partners in the field towards common goals.
  • Be politically agile & adaptable: Develops an understanding of the value of WFP’s teams and external partners in fulfilling team’s goals and objectives.
  • Be clear about the value WFP brings to partnerships: Aligns own activities with supervisor’s priorities to fulfill internal and external partner needs.


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