Human Resources Assistant

United Nations Development Programme, Islamabad, Pakistan

Skill Required:, HR and Admin
Preferred Experience: 
2 years of relevant work experience
Closing Date for Applications: 
5th April, 2019


Job Description

Background

Under the guidance and supervision of the HR Analyst, the HR Assistant provides HR services ensuring high quality, accuracy and consistency of work. The HR Assistant promotes a client-oriented and consistent with rules and regulations approach in the Unit.

The HR Assistant works in close collaboration with the operations, programme and projects’ staff in the CO and UNDP HQs staff to exchange information and ensure consistent service delivery.

Duties and Responsibilities

Summary of Key Functions:

  • Implementation of HR strategies
  • Implementation of HR services
  • Support to staff career management and career development
  • Support to UN-related surveys
  • Support to knowledge building and knowledge sharing

Ensures implementation of HR strategies focusing on achievement of the following results:

  • Full compliance of HR processes and records with UN/UNDP rules, regulations, policies and strategies.
  • Input to the CO business processes mapping and elaboration of the content of internal Standard Operating Procedures (SOPs) in HR management in consultation with the direct supervisor and office management.

Implements HR services focusing on achievement of the following results:

  • Preparation of draft job descriptions, vacancy announcements, compiling matrixes, performing functions of Secretary in interview panels for all contractual modalities and recruitment processes.
  • Creation/update of positions in Atlas, association of positions to chart fields (COAs), update of COA information, setting up vendor performing the functions of Admin.HR, Position Administrator and Absence Processor in Atlas. Preparation of contracts (Tracking of all transactions related to positions, recruitment, benefits, earnings/deductions, retroactivity, recoveries, adjustments and separations through Atlas.
  • Maintenance of the CO staffing table.
  • Collection of background information for submissions to the CRP
  • Update of the CO rosters.
  • Maintenance of proper filing system for HR records and documents.
  • Provision of information for cost-recovery bills in Atlas for HR services provided by UNDP to other Agencies.

Ensures proper staff performance management and career development focusing on achievement of the following results:

  • Provision of background information to CRG.
  • Provision of background information for drafting Whole Office Learning plan and individual learning plans.

Ensures conduct of UN-related surveys focusing on achievement of the following results:

  • Collection of information for comprehensive and interim local salary, participation in the work of LSSC, hardship and place-to-place surveys.

Supports knowledge building and knowledge sharing in the CO focusing on achievement of the following results:

  • Participation in the trainings for the operations/projects staff on HR.
  • Contribution to knowledge networks and communities of practice.

Competencies

Core Competencies

  • Innovation: Ability to make new and useful ideas work

Level 2: Analyzes complex technical materials (including data) and makes concise, relevant recommendations.

  • Leadership: Ability to persuade others to follow

Level 2: Proactively identifies new opportunities and challenges.

  • People Management: Ability to improve performance and satisfaction

Level 2: Takes ownership of responsibilities.

  • Communication: Ability to listen, adapt, persuade and transform

Level 2: Understands, explains and shares information on assigned tasks with accuracy and clarity.

  • Delivery: Ability to get things done while exercising good judgement

Level 2: Meets goals and timelines for delivery of products or services.

Technical/Functional Competencies

  • Organizational Development: Knowledge of organizational development concepts, issues and principles and the ability to apply them to strategic and/or practical situations

Level 2:Execute & Learn:Performs defined tasks efficiently and deepens knowledge of area of work

  • Performance Management: Ability to manage organization, department and employee goals

Level 2:Execute & Learn:Performs defined tasks efficiently and deepens knowledge of area of work

  • Recruitment: Knowledge of recruiting issues, procedures, and principles and the ability to apply them to strategic and/or practical situations to secure quality candidates

Level 2:Execute & Learn:Performs defined tasks efficiently and deepens knowledge of area of work

  • Learning and Development: Knowledge of enterprise learning and development issues, concepts, and principles, and ability to apply them to enhance the fulfillment and performance of employees

Level 2:Execute & Learn:Performs defined tasks efficiently and deepens knowledge of area of work

Required Skills and Experience

Education: Secondary Education required. Specialized HR training or certifications desirable.

Experience:

  • 5 years of progressively responsible human resources support experience is required at the national or international level.
  • Alternatively, 2 years of relevant experience will suffice if in posession of a Bachelor’s Degree.
  • Proven experience in the usage of computers and office software packages (MS Word, Excel, PowerPoint, etc), experience in handling of web based management systems is required.
  • Experience in handling of web-based management systems and ERP financials, preferably PeopleSoft (Atlas).

Candidates will have a distinct advantage if they possess any of the following: HR Certification

Language Requirements: English and language of the Duty Station. Other official language of the UN will be desirable

Source:https://jobs.partneragencies.net/erecruitjobs.html?JobOpeningId=22231&hrs_jo_pst_seq=1&hrs_site_id=2


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