Human Resources Associate

United Nations Children's Fund

Dar Es Salaam, Tanzania

Experience: 3 to 5 Years

Skill Required: HR and Admin

Under the supervision and guidance of the Human Resource Officer the Human Resource Associate will be required to provide administrative, procedural, and operational support and assistance to the efficient implementation of a broad range of Human Resources functions for all categories of staff in the office, ensuring accurate and timely delivery, whilst promoting a client-based, quality and results oriented approach to the unit and ensuring compliance with UNCEF HR rules and regulations.

Summary of key functions/accountabilities:

Support to business partnering.

  • Support the business partners in developing initiatives to encourage employee well-being and employee recognition schemes.
  • Support the management of change processes by advising clientele on changes to HR processes under the guidance of HR Business Partner.
  • Support the business partners in assisting clientele in using HR systems such as talent management, agora and achieve.

Support in processing of entitlement and benefits.

  • In consultation with supervisor, analyze, research, verify, and compile data and information on cases that do not conform to UN or UNICEF’s HR Rules & Regulations, to support consistent and equitable application of decisions and implementation of agreed upon action.
  • In consultation with supervisor, analyze, research and verify information for the purpose of responding to staff queries on areas related to benefits and entitlements.
  • Initiates the processing of a wide range of personnel actions in accordance with UNICEF rules and regulations, by ensuring all relevant forms and actions are completed by staff and forwarded to the GSSC.
  • Focal point for leave and contract monitoring and maintains all personnel-related records, ensuring all information on each staff member is up-to-date and accurate.

Support in recruitment and placement

  • Prepares and circulates internal and external advertisements.
  • Liaises with candidates in the various stages of the recruitment process.
  • Prepares formal acknowledgement, offer and regret letters.
  • Initiates and follows up on reference checks and academic verifications and ensuring the completion of other background checks.
  • Monitors life-cycle of recruitment process to update supervisor as necessary.
  • Support in organization design and job classification.
  • Provides support to the HR Specialist on analyzing, researching, verify, and compiling data which facilitates preparation of workforce planning reports for supervisor to review against benchmarks i.e., Gender and geographical balance and other recruitment related key performance indicators.

Support in learning & capacity development.

  • In consultation with supervisor, research and analyses data and information to help identify training needs within his/her office for the development of learning plans and other targeted training interventions.
  • In consultation with supervisor, researches, analyzes, verifies, and compiles information on external training courses available and educational institutions to help supervisor decide on learning programmes that address learning gaps in his/her country office.
  • Assists team in organizing and conducting courses, workshops and events by participating in exercises which aim to build capacity of stakeholders.
  • Develops and processes contracts for institutions providing training and courses, ensuring compliance with UNICEF rules and regulations.
  • Assists team in organizing and conducting courses, workshops and events by preparing and organizing distribution of materials for participants, ensuring availability of training venues and required equipment and supplies, while providing logistical and secretarial support at workshops and events as necessary.
  • Tracks the performance management cycle processes, ensuring the timely distribution and enhancing the timely completion and return of appraisals.

To qualify as an advocate for every child you will have…

  • Completion of secondary education, preferably supplemented by technical or university courses related to the work of the organization.
  • A minimum of 6 years of progressively responsible administrative or clerical work experience required. Three (3) years and an additional two (2) years of experience maybe substituted for candidates holding a Bachelor’s and Master’s degree respectively.
  • Relevant experience in a UN system agency or organization is considered as an asset.
  • Extensive knowledge of HR principles, rules, regulations and procedures within the UN
  • Computer literacy and the ability to effectively use standard office software tools as well as good knowledge and skill in using HR systems.
  • Ability to extract and format data and to solve operational problems.
  • Ability to organize own work, set priorities and meet deadlines.
  • Language Requirements: Fluency in English is required. Knowledge of another official UN language (Arabic, Chinese, French, Russian or Spanish) or a local language is an asset.

Source: https://jobs.unicef.org/en-us/job/571230/fixed-term-human-resources-associate-gs-6-dar-es-salaam-tanzania-571230