Human Resources Associate

United Nations International Children’s Emergency Fund, Mogadishu, Somalia

Skill Required:, HR and Admin
Preferred Experience: 
7 to 10 Year
Closing Date for Applications: 
23rd June, 2021


Job Description

How can you make a difference?

Under the supervision and guidance of the Human Resources Manager or Chief of Field Office, the Human Resources Associate provides administrative, procedural and operational support and assistance to the efficient implementation of a broad range of Human Resources functions for all categories of staff in his/her office, ensuring accurate and timely delivery, whilst promoting a client-based, quality and results orientated approach to the unit and ensuring compliance with UNICEF HR rules and regulations.

Summary of key accountabilities:

Support in processing of entitlement and benefits

  • In consultation with supervisor, analyze, research, verify, and compile data and information on cases that do not conform to UN or UNICEFs HR Rules & Regulations, to support consistent and equitable application of decisions and implementation of agreed upon action.
  • In consultation with supervisor, analyze, research and verify information for the purpose of responding to staff queries on areas related to benefits and entitlements.
  • Processes entitlements and benefits for local staff in accordance with UNICEF rules and regulations, by ensuring all relevant forms are completed by staff and data is entered into VISION.
  • Maintains and prepares all personnel-related records and files, ensuring all information on each staff member is up-to-date and accurate.

Support in recruitment and placement

  • Drafts vacancy announcements for positions within his/her office for review by supervisor to help attract ideal candidates.
  • Ensures timely and efficient screening of applications for minimum eligibility, taking into account qualifications, competencies, and post requirements.
  • Analyze, research, verify, and compile data which facilitates preparation of workforce planning reports for supervisor to review against benchmarks i.e. Gender and geographical balance and other recruitment related key performance indicators.
  • Liaises with candidates in the various stages of the recruitment process.
  • Prepares formal acknowledgement, offer and regret letters.
  • Records and maintains recruitment files, ensuring all necessary documentation has been prepared.
  • Monitors life-cycle of recruitment process to update supervisor as necessary.

Support in learning and development

  • In consultation with supervisor, researches and analyses data and information to help identify training needs within his/her country office for the development of learning plans and other targeted training interventions.
  • In consultation with supervisor, researches, analyzes, verifies, and compiles information on external training courses available and educational institutions to help supervisor decide on learning programmes that address learning gaps in his/her country office.
  • Assists team in organizing and conducting courses, workshops and events by participating in exercises which aim to build capacity of stakeholders.
  • Develops and processes contracts for institutions providing training and courses, ensuring compliance with UNICEF rules and regulations.
  • Assists team in organizing and conducting courses, workshops and events by preparing and organizing distribution of materials for participants, ensuring availability of training venues and required equipment and supplies, while providing logistical and secretarial support at workshops and events as  necessary.

Time Attendance

  • Maintains and updates a system which monitors the absence of staff.

To qualify as an advocate for every child you will have…

  • Completion of secondary education, preferably supplemented by technical or university courses related to the work of the organization.
  • A minimum of 6 years of progressively responsible human resources or administrative work experience required, preferably with a good knowledge of standard HR principles, practices and procedures.
  • Experience in the UN System will be an asset.

Source:https://jobs.unicef.org/en-us/job/541067/human-resources-associate-gs6-fixed-term-mogadishu-somalia-00063893-csr


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