Human Resources Associate

United Nations Children's Fund

Suva, Fiji

Experience: 5 to 10 Years

Skill Required: HR and Admin

Under the supervision of the Human Resources Manager and in a HR team of four, the Human Resources Associate provides administrative, procedural and operational support to the efficient implementation of a broad range of Human Resources functions for all categories of staff and non-staff in the Pacific office, ensuring accurate and timely delivery that is in compliance with UNICEF HR rules and regulations.

The HR Associate will perform support and specialized transactional HR activities pertaining to recruitment and placement, administration of entitlements, staff development and career development, job classification and/or performance management. The successful candidate will require in-depth knowledge of the subject matter and the capacity to carry out tasks with strong independence.

Key functions/accountabilities are as follows:

Support recruitment and contracting:

  • Review job descriptions and terms of reference, draft and circulate advertisements, assessment reports, draft and review contracts
  • Review candidates' profiles and liaise with candidates in the various stages of the recruitment process.
  • Follow and track recruitment processes.

Support processing of entitlements and benefits:

  • Maintain staff information.
  • Process a wide range of personnel actions in accordance with UNICEF rules and regulations.
  • Facilitate and monitor administrative actions and communication in relation to onboarding and offboarding of employees.

Support organization design and job classification:

  • Review and process job descriptions for due approval, create or modify jobs in the system.
  • Maintain documents pertaining to organizational design.

Support learning & capacity development:

  • Support the Staff Development Committee in preparing, analyzing and maintaining data pertaining to staff learning activities.
  • Providing logistical and secretarial support to workshops and events as necessary.
  • Track the performance management cycle processes, facilitate staff training in performance management, communicate and support timely planning and completion of appraisals.

Staff wellbeing:

  • Assist the working groups and HR on planning and implementing measures and activities towards improving staff satisfaction and wellbeing.

To qualify as an advocate for every child you will have…


  • Completion of secondary education, preferably supplemented by technical or university courses in Human Resources or Business Administration.


  • A minimum of 6 years of progressively responsible administrative and human resources work experience. Work experience within the UN or similar organization is an asset.

Other Skills:

  • Computer literacy and the ability to effectively use standard office software tools as well as proven experience in using HR systems.
  • Ability to extract and format data and to solve operational problems.
  • Ability to organize own work, set priorities and meet deadlines.
  • Takes responsibility to respond to internal and external service needs promptly and proactively; takes initiative to ensure that deadlines, rules and regulations are met. Uses own discretion to address unforeseen situations.
  • Demonstrates a high degree of confidentiality, initiative and good judgment.
  • Demonstrates courtesy, tact, patience and ability to work effectively with people of different national and cultural backgrounds.


  • Fluency in English is required, and knowledge of a local language.