Human Resources Associate

UN Children's Fund, El Salvador

Skill Required:, HR and Admin
Preferred Experience: 
5 years
Closing Date for Applications: 
4th June, 2018

Job Description

UNICEF works in 190 countries and territories to protect the rights of every child. UNICEF has spent 70 years working to improve the lives of children and their families. Defending children's rights throughout their lives requires a global presence, aiming to produce results and understand their effects. UNICEF believes all children have a right to survive, thrive and fulfill their potential – to the benefit of a better world.

For every child

The fundamental mission of UNICEF is to promote the rights of every child, everywhere, in everything the organization does — in programs, in advocacy and in operations. The equity strategy, emphasizing the most disadvantaged and excluded children and families, translates this commitment to children’s rights into action. For UNICEF, equity means that all children have an opportunity to survive, develop and reach their full potential, without discrimination, bias or favoritism. To the degree that any child has an unequal chance in life — in its social, political, economic, civic and cultural dimensions — her or his rights are violated. There is growing evidence that investing in the health, education and protection of a society’s most disadvantaged citizens — addressing inequity — not only will give all children the opportunity to fulfill their potential but also will lead to sustained growth and stability of countries. This is why the focus on equity is so vital. It accelerates progress towards realizing the human rights of all children, which is the universal mandate of UNICEF, as outlined by the Convention on the Rights of the Child, while also supporting the equitable development of nations.

How can you make a difference?

Under the supervision and guidance of the Human Resources or Operations Officer/Specialist/Manager, the Human Resources Assistant provides administrative, procedural, technical and operational support and assistance to the efficient implementation of the HR business partnering approach, covering a broad range of Human Resources functions for all categories of staff in his/her office, ensuring accurate and timely delivery, whilst promoting a client-based, quality and results orientated approach to the unit and ensuring compliance with UNICEF HR rules and regulations.

  • Support in organization design and job classification
  • Support in recruitment and placement
  • Assistance and guidance in requesting entitlements and benefits, and provide orientation briefings to newly arrived staff
  • Serve as attendance focal point
  • Support in Staff Performance Management and career development
  • Support in learning and development
  • Support in Change Management and Administration
  • We are looking for a dynamic and innovative HR Associate to support UNICEF’s El Salvador programmes in the following areas:

Support in organization design and job classification

  • Participates in the review of GS/NO/IP positions specific JDs, ensuring effective application of ICSC methodology.
  • Drafts and edits job descriptions to be submitted for classification for review by supervisor.
  • Follows up and liaises with HQ and RO over status of requests to ensure timely completion.
  • Compiles and analyses information and statistics related to posts and staff for reports on staffing trends.
  • Prepares documents to be submitted for classification to RO and NYHQ, ensuring completeness of documentation
  • Monitors life-cycle of all job classification requests to facilitate recruitment and organization planning.

Support in recruitment and placement

  • In coordination with the HRBP, plan recruitment processes, monitor implementation and update chronogram of activities as required.
  • In consultation with the supervisor, carry out the recruitment process of international / national professional officers, general services, and temporary staff according to UN/UNICEF rules, regulations, procedures and policies and within the Key Performance Indicators.
  • Review compliance of job descriptions with UNICEF standards, arrange internal and/or external advertisement (s) in consultation with supervisors.
  • Ensure timely and efficient screening of applications for minimum eligibility, taking into account qualifications, competencies, and post requirements.
  • Analyze, research, verify, and compile data which facilitates preparation of workforce planning reports for supervisor to review against benchmarks i.e. Gender and geographical balance and other recruitment related key performance indicators.
  • Liaises with candidates in the various stages of the recruitment process.
  • Prepares regret letters.
  • Records and maintains recruitment files, ensuring all necessary documentation has been prepared.
  • Monitors life-cycle of recruitment process to update supervisor as necessary.
  • Ensure KPIs are respected and monitored on a regular basis.

Assistance and guidance on requesting entitlements and benefits and provide orientation briefing to newly arrived staff

  • Assist international and local staff, to prepare documentation related to entitlements in accordance with UN/UNICEF rules and regulations (e.g. education grant, dependency allowances, and language allowances) and, exceptionally, submit them to the corresponding GSSC area.
  • In consultation with the supervisor, analyze, research, verify, and compile data and information on cases that do not conform to UN or UNICEF’s HR Rules & Regulations, to support consistent and equitable application of decisions and implementation of agreed-upon action.
  • Ensure appropriate and timely actions for renewals of contracts, promotions, within-grade increments, etc.
  • In consultation with supervisor, analyze, research and verify information for the purpose of responding to staff queries on areas related to benefits and entitlements, identify trends and propose improvements to processes, practices, and/or policy.
  • Liaise with the GSSC to follow up on requests (Onboarding, Maintenance, Off boarding) as needed.
  • Certify travel entitlements on initial appointment, reassignment and repatriation.

Serve as attendance focal point

  • Maintains and updates a system which monitors the attendance of staff.
  • Supports supervisor in promoting and overseeing flexible working arrangements in the office.
  • Recording of overtime and compensatory time.

Support in Staff Performance Management and career development

  • Monitors completion of Performance evaluations at the Country Office
  • Supports supervisor in promoting a culture of candid, positive and timely feedback in the office.
  • Reviews and analyses information regarding career development and supports supervisor in identifying career development challenges and opportunities.

Support in learning and development

  • Supports in the planning and implementation of the office learning & development plan
  • In consultation with supervisor, researches and analyses data and information to help identify training needs within his/her country office for the development of learning plans and other targeted training interventions. Facilitates the reporting on achievement/impact of training via use of agreed indicators of success
  • Assists team in organizing and conducting courses, workshops and events by participating in exercises which aim to build capacity of stakeholders.
  • Assists teams in organizing and conducting courses, workshops and events by preparing and organizing distribution of materials for participants, ensuring availability of training venues and required equipment and supplies, while providing logistical and secretarial support at workshops and events as necessary.

Support in Change Management

  • Supports in the implementation of change management activities, such as implementation of new system and policies, PBR processes, etc.
  • Considering that the office structure does not include an Administrative Assistant, the HR Assistant is expected to provide support to the Operations Officer on administrative matters”
  • Within the Operations Section, be available to fill in for other positions when needed; i.e. administrative assistant

To qualify as a champion for every child you will have:

  • Completion of secondary education, supplemented by technical or university courses in the field of Human Resources. University degree, particularly in Human Resources/ Administration, will be an asset.
  • A minimum of 6 years of progressively responsible work experience in human resources is required.
  • Exposure to multi-cultural or international environment will be considered as an asset
  • Fluency in English and Spanish is required


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