Human Resources Associate (Open to Egyptian Nationals Only)

UN Women, Cairo, Egypt

Skill Required:, HR and Admin
Preferred Experience: 
3 to 10 Years
Closing Date for Applications: 
18th August, 2016


Job Description

Duties and Responsibilities
 
Administer and implement HR strategies and policies in Country Office (CO):

  • Ensure full compliance of records and reports with UN Women rules, regulations and HR policies and guidelines;
  • Provide general, standard information to the management and staff on HR strategies, rules and regulations;
  • Identify ways in which the administrative needs can be met within existing policies; interpret processes and procedures, anticipate and manage operational requirements;
  • Prepare written response to queries concerning HR related matters.

Provide HR administrative and logistical services:

  • Provide general office support services, including: process, draft, edit, proofread and finalize for approval a variety of correspondence and other communications; maintain files/records, monitor deadlines;
  • Provide administrative coordination in support of HR matters as appropriate, including renewal of UNLPs, visas; extension of contracts, administration of national benefits and allowances, administration of home leave entitlements;
  • Implement recruitment processes, including drafting job descriptions, vacancy announcements, screening of candidates and participation in interview panels; provide advice to local recruitment in programmes/projects when necessary;
  • Assist in reviewing and processing requests for classification;
  • Input and track all transactions related to positions, recruitment, benefits, earnings/deductions, retroactivities, recoveries, adjustments and separations through Atlas;
  • Monitor compliance with the performance appraisal review in CO and staff learning and development;
  • Organize HR training courses, workshops, information sessions and consultations for staff;
  • Facilitate responses to audit findings and recommendations;
  • Maintain up-to-date personnel status files in a confidential and secure manner;
  • Maintain regional staffing tables;
  • Assume overall responsibility for attendance and leave management; record management; and mail and pouch.

Maintain data in relation to HR:

  • Maintain, further develop and update internal database and files on administrative HR matters in a confidential and secure manner;
  • Generate a variety of standard and non-standard statistical and other reports from various databases;
  • Update position data in Atlas, association of positions to chart fields (CoAs), update of CoA information and setting up vendors;
  • Review and administer contracts/agreements, including non-staff  contracts;
  • Administer leave management and absence monitoring for the CO staff;
  • Prepare personnel related reports as needed;
  • Maintain staffing tables of CO;
  • Validate payroll for national staff.

Facilitate knowledge building and knowledge sharing on benefits and entitlements issues, learning and development and HR administration

  • Organize information sessions on HR administration with staff and management;
  • Provide a synthesis of lessons learnt and best practices in HR administration;
  • Liaise with HR headquarters in HR administration and staffing to disseminate information on a variety of HR matters;
  • Liaise closely with outsourced service provider when necessary.
  • Perform any other duties assigned by supervisor from time to time.

Performance Indicators:

  • Timely and accurate HR administration;
  • Timely and accurate organization of recruitments;
  • Timely and accurate information provision to staff on HR administrative and benefit and entitlement issues;
  • Timely administrative service delivery to Country Offices;
  • Up-to-date and secure databases, files and records.

Education:

  • Completion of secondary education with specialized certification in HR;
  • First level university degree in HR, Business or Public Administration, or International Relations is desirable, but not a requirement.

Experience:

  • Minimum of 6 years of relevant experience in HR and/or administration at national or international level;
  • Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and experience in handling of web based management system;
  • Experience working in an international organization is an advantage.

Language:

  • Fluency in English is required;
  • Knowledge of one of the other UN official working languages is an asset.

How To Apply:

  • If you are Interested kindly use the following link to apply: https://jobs.undp.org/cj_view_job.cfm?cur_job_id=67837

 


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